Personal Secretary

Prashanti Enterprises; New Delhi; On-site; INR 279,000 - 670,000; Full time

Job summary

Prashanti Enterprises is seeking a Personal Secretary to support the MD/Director in Delhi. You will manage calendars, handle correspondence, prepare reports, and coordinate with multiple departments and external partners. The role requires discretion, excellent communication, and strong organizational skills.

The ideal candidate has 2–5 years of relevant experience, a Graduate degree, and proficiency in MS Office. This is an on-site position located in Naraina Industrial Area, Delhi.

Qualifications

• Excellent communication in English and Hindi with strong written and verbal skills.
• Ability to manage calendars, emails, and travel arrangements with discretion.
• Experience in corporate/admin roles and handling confidential information.

Responsibilities

• Manage MD/Director's calendar, meetings, and appointments.
• Handle emails, calls, correspondence, and follow-ups.
• Prepare reports, documents, presentations, and MIS.
• Coordinate with internal departments and external clients/vendors.
• Schedule meetings and track action points; prepare MOMs.

Skills

Communication (English & Hindi)

Follow-up skills

Coordination

Organizational skills

Time management

Discretion & confidentiality

Interpersonal skills

Multi-tasking

Education

Graduate in any discipline

Tools

MS Office

Job description

Role & responsibilities

JOB DESCRIPTION PERSONAL SECRETARY (PS)

Position: Personal Secretary to MD/Director
Department: Management
Location: Naraina Industrial Area, Delhi
Experience: 2–5 Years
Salary: As per experience & skills

Key Responsibilities:

• Manage the MD/Secretary’s daily calendar, meetings, appointments, and schedules.
• Handle official emails, calls, correspondence, and follow-ups.
• Prepare and maintain reports, documents, presentations, and MIS.
• Coordinate with internal departments and external clients/vendors on behalf of the MD/Director.
• Schedule meetings and ensure timely follow-up on assigned tasks.
• Maintain confidential records, documents, and management information.
• Prepare meeting agendas, MOMs, and track action points.
• Handle travel arrangements, hotel bookings, and meeting schedules when required.
• Coordinate with Sales, Accounts, HR, Production, Purchase, and other departments.
• Monitor important deadlines and ensure timely completion of assigned work.
• Perform other administrative and personal coordination tasks as directed by the MD/Director.

Required Skills:

• Excellent communication skills in English & Hindi.
• Good knowledge of MS Office - Word, Excel & PowerPoint.
• Strong follow-up and coordination skills.
• Good organizational and time-management skills.
• Professional attitude with confidentiality and discretion.
• Ability to handle multiple tasks and work under pressure.
• Presentable personality and good interpersonal skills.

Preferred Candidate:

• Graduate in any discipline.
• Prior experience as Personal Secretary / Executive Assistant / Personal Assistant to MD/Director will be preferred.
• Candidates from corporate, manufacturing, printing & packaging, or B2B companies will be an advantage.