Pf Executive

Commando Security; Hazaribagh; On-site; INR 350,000 - 600,000; Full time

Job summary

Commando Security is seeking a diligent PF/ESIC and payroll operations professional to manage employee PF registrations, KYC, UAN outcomes, and monthly contribution data. The role covers ESIC registrations, contributions, compliance documentation, and historical data maintenance.

You will coordinate with HR, payroll, and accounts to ensure timely payments, accurate records, and support during audits while handling confidential information with integrity.

Qualifications

• Graduate in any stream; PF/ESIC experience preferred.
• 5 years of experience in PF/ESIC, payroll, HR operations, or computer operations.
• Basic to good knowledge of EPFO and ESIC portals.
• Knowledge of UAN, ECR, PF challans, ESIC contributions, KYC, and employee registration.
• Working knowledge of MS Excel, MS Word, email, and data management.
• Good numerical accuracy, attention to detail, and documentation skills.
• Ability to maintain compliance trackers and meet deadlines.
• Good communication, coordination, and problem-solving skills.

Responsibilities

• Handle employee PF registration and UAN generation/activation.
• Manage PF KYC updates, including Aadhaar, PAN, and bank details.
• Process PF-related employee requests and coordinate for UAN linking and corrections.
• Prepare and verify monthly PF contribution data and ECR (Electronic Challan-cum-Return).
• Generate and verify PF challans and coordinate timely payment.
• Assist employees with PF transfer, withdrawal, and claim-related queries.
• Maintain accurate employee-wise PF records and contribution details.
• Handle employee registration and insurance number generation on the ESIC portal.
• Update employee details and maintain insured-person records.
• Prepare and verify monthly ESIC contribution data.
• Ensure timely generation and payment of ESIC contributions.
• Assist employees with ESIC-related queries, benefits, and documentation.
• Maintain ESIC records and support inspection or compliance-related requirements.
• Maintain PF, ESIC, employee master data, attendance, and payroll-related records.
• Track monthly compliance deadlines and ensure timely submissions and payments.
• Assist in maintaining statutory registers, returns, challans, and payment proofs as applicable.
• Coordinate with HR, payroll, accounts, employees, and relevant authorities.
• Support PF/ESIC inspections, audits, notices, and reconciliation activities.
• Keep updated with applicable labour laws, statutory procedures, and compliance requirements.
• Maintain employee data and compliance reports using MS Excel and MS Office.
• Prepare monthly PF/ESIC statements and employee-wise contribution reports.
• Perform data entry, verification, document scanning, filing, and record management.
• Identify discrepancies in employee details or contribution data and coordinate for corrections.
• Maintain digital and physical compliance files with proper confidentiality.

Skills

PF/ESIC

Payroll

MS Excel

HR Operations

Data Management

KYC

Education

Graduation

Tools

ESIC Portal

EPFO Portal

UAN Portal

Job description

PF (Provident Fund) Management

• - Handle employee PF registration and UAN generation/activation.
• - Manage PF KYC updates, including Aadhaar, PAN, and bank details.
• - Process PF-related employee requests and coordinate for UAN linking and corrections.
• - Prepare and verify monthly PF contribution data and ECR (Electronic Challan-cum-Return).
• - Generate and verify PF challans and coordinate timely payment.
• - Assist employees with PF transfer, withdrawal, and claim-related queries.
• - Maintain accurate employee-wise PF records and contribution details.

B. ESIC Compliance

• - Handle employee registration and insurance number generation on the ESIC portal.
• - Update employee details and maintain insured-person records.
• - Prepare and verify monthly ESIC contribution data.
• - Ensure timely generation and payment of ESIC contributions.
• - Assist employees with ESIC-related queries, benefits, and documentation.
• - Maintain ESIC records and support inspection or compliance-related requirements.

C. Statutory Compliance & Documentation

• - Maintain PF, ESIC, employee master data, attendance, and payroll-related records.
• - Track monthly compliance deadlines and ensure timely submissions and payments.
• - Assist in maintaining statutory registers, returns, challans, and payment proofs as applicable.
• - Coordinate with HR, payroll, accounts, employees, and relevant authorities.
• - Support PF/ESIC inspections, audits, notices, and reconciliation activities.
• - Keep updated with applicable labour laws, statutory procedures, and compliance requirements.

D. Computer Operations & MIS

• - Maintain employee data and compliance reports using MS Excel and MS Office.
• - Prepare monthly PF/ESIC statements and employee-wise contribution reports.
• - Perform data entry, verification, document scanning, filing, and record management.
• - Identify discrepancies in employee details or contribution data and coordinate for corrections.
• - Maintain digital and physical compliance files with proper confidentiality.

3. Required Skills & Qualifications

• - Graduate in any stream; candidates with relevant PF/ESIC experience will be preferred.
• - 05 years of experience in PF/ESIC, payroll, HR operations, or computer operations.
• - Basic to good knowledge of EPFO and ESIC portals.
• - Knowledge of UAN, ECR, PF challans, ESIC contributions, KYC, and employee registration.
• - Working knowledge of MS Excel, MS Word, email, and data management.
• - Good numerical accuracy, attention to detail, and documentation skills.
• - Ability to maintain compliance trackers and meet deadlines.
• - Good communication, coordination, and problem-solving skills.

4. Preferred Candidate Profile

• - Candidates who have worked as a PF Executive, ESIC Executive, Computer Operator, Payroll Assistant, or HR Operations Executive.
• - Freshers with basic PF/ESIC knowledge and strong computer skills may also apply.
• - Candidates must be willing to learn statutory procedures and handle confidential employee information responsibly.

5. Key Performance Indicators (KPIs)

• - Timely PF and ESIC contribution preparation and payment coordination.
• - Accuracy of employee data, KYC, and monthly contribution records.
• - Timely completion of assigned compliance activities.
• - Proper maintenance of statutory documents and digital records.
• - Prompt resolution and follow-up of employee PF/ESIC queries.
• - Accuracy of monthly MIS and compliance reports.