Personal Secretary to CEO

Rainbow International School; Thane; On-site; INR 1,800,000 - 2,400,000; Full time

Job summary

Rainbow International School is seeking an Executive Assistant to the CEO to provide comprehensive administrative, operational, and strategic support. You will manage the CEO’s calendar, coordinate with departments, draft reports, and handle confidential information with discretion.

You will also assist in strategic initiatives, travel planning, and preparation of presentations, ensuring high-level efficiency in a fast-paced environment and alignment with organizational goals.

Qualifications

• Excellent verbal and written communication is essential.
• Strong organizational, time management, and multitasking abilities.
• Discretion and professional demeanor are required at all times.
• Ability to work under pressure and adapt to changing priorities.
• MBA or related postgraduate qualification is preferred.

Responsibilities

• Manage and maintain the CEO’s calendar, appointments, and travel plans.
• Act as the first point of contact between the CEO and internal/external stakeholders.
• Draft, review, and manage correspondence, reports, and presentations.
• Coordinate with departments to ensure smooth execution of directives.
• Prepare meeting agendas, take minutes, and follow up on action items.
• Handle confidential information with integrity and discretion.
• Support strategic initiatives, research, and business reports for decision-making.
• Assist in day-to-day operations to ensure high-level efficiency.

Skills

Communication

Organization

Discretion

Pressure handling

Professionalism

Education

Graduate / Postgraduate in any discipline (MBA preferred)

Tools

MS Office (Word, Excel, PowerPoint)

Job description

We are seeking a highly organized and dynamic Executive Assistant to the CEO to provide comprehensive administrative, operational, and strategic support. The role requires excellent communication skills, discretion, and the ability to work closely with top management.

Key Responsibilities

• Manage and maintain the CEO’s calendar, appointments, and travel plans.
• Act as the first point of contact between the CEO and internal/external stakeholders.
• Draft, review, and manage correspondence, reports, and presentations.
• Coordinate with different departments to ensure smooth execution of the CEO’s directives.
• Prepare meeting agendas, take minutes, and follow up on action items.
• Handle confidential and sensitive information with integrity.
• Assist in strategic initiatives, research, and business reports for decision-making.
• Support the CEO in day-to-day operations and ensure high-level efficiency.

Desired Profile

• Graduate / Postgraduate in any discipline (MBA preferred).
• 5-8 years of experience as a PS/ Executive Assistant / Senior Admin role.
• Excellent verbal and written communication skills.
• Strong organizational, time management, and multitasking abilities.
• Proficiency in MS Office (Word, Excel, PowerPoint) and digital tools.
• Ability to work under pressure and adapt to changing priorities.
• Comfortable working 6 days a week
• Professional demeanor, high level of discretion, and attention to detail.