Personal Secretary

Bajaj Electricals; Navi Mumbai; On-site; INR 450,000 - 650,000; Full time

Job summary

Bajaj Electricals Limited in Navi Mumbai is seeking a Personal Secretary to the CTO to manage the executive's calendar, communications, and meeting logistics.

You will draft letters and reports, screen calls and emails, coordinate with departments and external partners, and assist in organizing R&D events and conferences.

The ideal candidate has a bachelor's degree and 3–5 years of administrative experience, with strong English, discretion, and MS Office proficiency.

Qualifications

• Education: Full-time bachelor's degree in Office Management or related field.
• 3–5 years of experience in administrative or personal assistant roles, preferably supporting senior executives.
• Strong written and verbal communication abilities in English.

Responsibilities

• Calendar Management: Manage and organize the Executive's daily schedule, meetings, appointments, and travel arrangements.
• Communication Handling: Screen calls and emails; draft and proofread letters, emails, and reports; relay information between the executive and stakeholders.
• Meeting Coordination: Schedule meetings, prepare agendas, book venues, arrange catering, take minutes, and follow up on action items.
• Event Coordination: Assist in organizing R&D events, conferences, and social functions as required.

Skills

Calendar management

Communication

Organizational skills

Discretion

MS Office proficiency

Education

Bachelor's degree in Office Management or related field

Tools

Microsoft Office Suite

Job description

Bajaj Electricals Limited

Job Title: Personal Secretary to CTO

Location: Navi Mumbai

Reports To: - CTO (Chief Technology Officer)

Responsibilities

• Calendar Management:
  • Manage and organize the Executive's daily schedule, including meetings, appointments, and travel arrangements.
  • Ensure that the Executive is informed of upcoming commitments and responsibilities.
• Communication Handling:
  • Act as the first point of contact for the executive, screening phone calls, emails, and other correspondence.
  • Draft and proofread letters, emails, reports, and other documents as required.
  • Relay information accurately and promptly between the executive and other stakeholders.
• Meeting Coordination:
  • Schedule and organize meetings, including preparing agendas, booking venues, and arranging catering.
  • Take minutes during meetings and follow up on action items.
  • Coordinate with other departments and external partners as needed.
• Event Coordination:
  • Assist in organizing R&D events, conferences, and social functions as required.

Qualifications

• Education: Full-time bachelor's degree, Office Management, or related field (preferred).
• Experience: 3-5 years of experience in an administrative or personal assistant role, preferably supporting senior executives.
• Skills:
  • Good organising and time-management skills.
  • Strong written and verbal communication abilities in English.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Discretion and confidentiality in handling sensitive information.
  • Ability to work under pressure and handle multiple tasks simultaneously.