Executive Assistant to CTO

Ethics Infotech; Vadodara; On-site; INR 420,000 - 660,000; Full time

Job summary

Ethics Infotech is seeking an Executive Assistant/PMO Coordinator in Vadodara to support the CTO with calendar management, meeting coordination, and action tracking. The role involves drafting clear internal emails, recaps, and project updates, plus ensuring timely communication across software, QA, DevOps, and PMO teams.

You will help prepare slides and summaries for internal reviews and client discussions, while maintaining organized project trackers and documentation.

Qualifications

• Bachelor's degree in any field (or equivalent) is required.
• 2-4 years experience as Executive Assistant, Project Coordinator, PMO Assistant, or Operations Coordinator in IT/software preferred.
• Strong written and verbal communication skills for drafting emails, recaps, and slides.
• Excellent organizational skills with the ability to track multiple actions and follow up politely.

Responsibilities

• Coordinate CTO's calendar, internal syncs, client calls, and team meetings.
• Attend key meetings to take notes, summarize discussions, and record actions.
• Follow up with department leads on tasks, deadlines and status updates.
• Draft internal emails, meeting recaps, team announcements, and status updates.
• Coordinate messages between CTO and department leads to ensure timely updates.
• Maintain trackers and documentation for ongoing initiatives.

Skills

Written communication

Verbal communication

Organizational skills

Note taking & follow-ups

Education

Bachelor's degree

2-4 years experience in EA/PMO/Operations

Tools

MS Office / Google Workspace

Outlook

Slack / Teams

Job description

Skills

Office Hours: 09:30 am to 7 pm

Working Days: Mon - Sat

Weekly Off: 1st, 3rd & 5th Sat

Experience: 2+ Yrs

Role & Responsibilities

Meeting Support & Action Tracking

• Coordinate the CTO's calendar, internal syncs, client calls, and team meetings.
• Attend key technical and operational meetings to take clear notes, summarize discussions, and record action items.
• Follow up with team leads (Software Development, QA, DevOps, Hardware/IoT, PMO) on assigned tasks, project deadlines, and status updates.
• Technical & Corporate Communication
• Help draft clear internal emails, meeting recaps, team announcements, and status updates using appropriate technical terminology.
• Coordinate messages between the CTO and department leads to ensure questions and updates are shared without unnecessary delays.
• Maintain organized trackers and documentation for ongoing department initiatives.

Presentations & Documentation

• Help prepare slides, project decks, and visual materials for internal reviews, team all-hands, and client discussions.
• Compile simple status updates and project highlights from different teams into concise summaries for the CTO.
• Format and proofread technical documents, reports, and capability notes.

Education/Qualification (if any Certification)

• Bachelor's degree in any or relevant field.
• 2-4 years of experience as an Executive Assistant, Project Coordinator, PMO Assistant, or Operations Coordinator, preferably within an IT/Software company.
• Strong written and verbal communication skills for drafting professional emails, recaps, and slide decks.
• Good organizational skills with the ability to track multiple action items and follow up with team members politely and consistently.
• Comfortable using MS Office / Google Workspace (especially Word/Docs, Excel/Sheets, PowerPoint/Slides), along with basic familiarity with tools like Outlook, Onenotes, Slack, or Teams.