Executive Assistant - CXOs

Gebbs Healthcare Solutions; Mumbai; On-site; INR 600,000 - 900,000; Full time

Job summary

Gebbs Healthcare Solutions in Mumbai is seeking an Executive Assistant to CXOs to support CHRO and CFO with calendar, meeting and correspondence management.

The role requires 3+ years of executive support experience, strong organizational skills, and proficiency in MS Office. You will manage confidential information with discretion and contribute to preparation of reports and presentations in a fast-paced environment.

Qualifications

• 3+ years of experience as an Executive Assistant or similar role.
• Strong organizational, multitasking, and time management skills.
• Excellent written and verbal communication abilities.
• Proficiency in MS Office and ability to prepare professional reports and presentations.
• Ability to work independently with minimal supervision, while managing multiple priorities.
• Maintain confidentiality when handling sensitive information.

Responsibilities

• Executive Support: Provide comprehensive administrative assistance to CHRO and CFO for schedules and daily tasks.
• Calendar Management: Organize and prioritize appointments, meetings, and engagements.
• Meeting Coordination: Prepare agendas, gather briefing materials, manage logistics, and take minutes as needed.
• Correspondence Management: Handle incoming and outgoing communications with prompt responses and follow-up.
• Confidentiality: Ensure proper security and handling of confidential documents.
• Task Management: Track key tasks and assist in creating analyses and presentations.

Skills

Executive Support

Calendar Management

Meeting Coordination

Correspondence

Confidentiality

Task Tracking

Tools

MS Office

Job description

Position: Executive Assistant to CXOs

Location: Airoli, Navi Mumbai

Working Hours: 11:00 AM - 8:00 PM

We are seeking a skilled professional with exceptional attention to detail, integrity, and a positive attitude to join our dynamic team. If you thrive in a fast-paced environment and have a strong administrative background, this role is perfect for you!

Key Responsibilities:

• Executive Support: Provide comprehensive administrative assistance to the CHRO, and CFO ensuring smooth management of their schedules and daily tasks.
• Calendar Management: Organize and prioritize appointments, meetings, and engagements with internal teams, external vendors, and partners.
• Meeting Coordination: Prepare agendas, gather briefing materials, manage meeting logistics, and take minutes as needed.
• Correspondence Management: Handle incoming and outgoing communication on behalf of the executives, ensuring prompt responses and effective follow-up.
• Confidentiality: Maintain confidentiality when managing sensitive information, ensuring proper security and handling of documents.
• Task Management Research: Maintain a critical tasks workbook, track completion of key tasks, and assist in creating analyses and presentations as required.

Requirements:

• Proven experience as an Executive Assistant or in a similar administrative role for 3+ years.
• Strong organizational, multitasking, and time management skills.
• Excellent written and verbal communication abilities.
• Proficiency in MS Office and ability to prepare professional reports and presentations.
• Ability to work independently with minimal supervision, while managing multiple priorities.

Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.