Personal Assistant To CEO

Hytone Merchants; Bidhannagar; On-site; INR 600,000 - 1,100,000; Full time

Job summary

Hytone Merchants Pvt. Ltd. is looking for a smart, proactive Personal Assistant to the CEO.

The role involves day-to-day administrative support, calendar management, coordination and executive assistance to ensure smooth management of schedules, meetings, communications and follow-ups. The ideal candidate must have 1–3 years of PA/EA experience, excellent communication, confidentiality and multitasking ability, and be proficient in MS Word, MS Excel, PowerPoint, Email and Google Workspace.

Qualifications

• Graduate in any discipline preferred.
• 1–3 years of PA/EA or similar experience preferred.
• Freshers with excellent communication and organizational skills may also be considered.
• Excellent verbal and written communication skills.
• Strong MS Office and Google Workspace skills.
• High integrity and confidentiality.

Responsibilities

• Manage CEO's daily calendar, meetings and schedules.
• Coordinate internal and external meetings with clients and teams.
• Handle calls, emails and correspondence on behalf of the CEO.
• Prepare meeting agendas, notes, reports and presentations.
• Maintain confidential records and follow up on action points.
• Coordinate travel and logistics as required.
• Ensure effective communication between CEO and stakeholders.

Skills

Communication

Organizational skills

Time management

Confidentiality

multitasking

Education

Bachelor's degree

Tools

MS Word

MS Excel

PowerPoint

Email

Google Workspace

Job description

Job Summary

Hytone Merchants Pvt. Ltd. is looking for a smart, proactive, well-organized and professional Personal Assistant to the CEO. The ideal candidate will provide day-to-day administrative, coordination and executive support to the CEO and ensure smooth management of schedules, meetings, communications and follow-ups.

The role requires excellent communication skills, confidentiality, professionalism and the ability to manage multiple priorities efficiently. Typical CEO-PA responsibilities include calendar management, communication, meeting coordination, documentation and follow-up.

Key Responsibilities

• Manage the CEOs daily calendar, meetings, appointments and schedules.
• Coordinate internal and external meetings with clients, employees and business associates.
• Handle phone calls, emails, messages and correspondence on behalf of the CEO.
• Prepare meeting agendas, notes, reports, presentations and other documents.
• Maintain proper records, files and confidential business information.
• Follow up with different departments and ensure assigned tasks are completed on time.
• Coordinate travel arrangements, meetings and other logistics as required.
• Assist the CEO with day-to-day administrative and business-related activities.
• Maintain effective communication between the CEO and internal/external stakeholders.
• Track important deadlines, commitments and action points.
• Handle urgent and ad-hoc assignments with professionalism.
• Maintain strict confidentiality of company and CEO-related information.
• Perform other duties as assigned by the CEO.

Candidate Requirements

• Qualification: Graduate in any discipline preferred.
• Experience: 1 to 3 years of experience as a Personal Assistant, Executive Assistant, Management Assistant or similar role preferred.
• Freshers with excellent communication and organizational skills may also be considered.
• Excellent verbal and written communication skills.
• Good knowledge of MS Word, MS Excel, PowerPoint, Email and Google Workspace.
• Strong organizational and time-management skills.
• Smart, presentable and professional personality.
• Ability to multitask and work under pressure.
• Strong follow-up and coordination skills.
• High level of integrity, discretion and confidentiality.
• Should be proactive, responsible and solution-oriented.