Admin Assistant To Chief Technology Officer (CTO)

Gowra Bits & Bytes; Hyderabad; On-site; INR 800,000 - 1,300,000; Full time

Job summary

Gowra Bits & Bytes in India is seeking an experienced Executive Assistant to support the Chief Technology Officer (CTO). You will manage calendars, coordinate meetings, travel, and prepare materials to keep the CTO well-prepared and informed.

The role requires exceptional communication, strong organization, and the ability to handle confidential information with discretion. A Bachelor's degree and 2–3 years in an executive-support position are preferred, with proficiency in Microsoft Office.

Qualifications

• Bachelor's degree or equivalent preferred.
• 2–3 years of executive assistant/administrative experience.
• Exceptional written and verbal communication skills.
• Strong organizational abilities and attention to detail.
• Proactive in identifying issues and resolving them promptly.

Responsibilities

• Provide high-level administrative support to the Chief Technology Officer (CTO).
• Manage the CTO's calendar, including scheduling meetings, appointments, and travel arrangements.
• Coordinate and prepare materials for meetings, ensuring the CTO is well-prepared with necessary documents and information.
• Act as the main point of contact between the CTO and internal/external stakeholders.
• Draft, proofread, and manage correspondence and communications on behalf of the CTO.
• Organize and prioritize incoming tasks and communications, managing the CTO's workload effectively.
• Conduct research and prepare reports, presentations, and other materials as needed.
• Coordinate and assist with special projects related to the CTO's office.
• Maintain an organized filing system and document management for easy access and reference.
• Handle confidential and sensitive information with discretion and professionalism.
• Assist in the preparation and follow-up for board meetings or other executive-level meetings.

Skills

Exceptional communication

Organizational skills

Multitasking

Proactive problem solving

Teamwork

Tech-savvy

Education

Bachelor's degree in related field

Tools

Microsoft Office Suite

Job description

Key Responsibilities

• Provide high-level administrative support to the Chief Technology Officer (CTO).
• Manage the CTO's calendar, including scheduling meetings, appointments, and travel arrangements.
• Coordinate and prepare materials for meetings, ensuring the CTO is well-prepared with necessary documents and information.
• Act as the main point of contact between the CTO and internal/external stakeholders.
• Draft, proofread, and manage correspondence and communications on behalf of the CTO.
• Organize and prioritize incoming tasks and communications, managing the CTO's workload effectively.
• Conduct research and prepare reports, presentations, and other materials as needed.
• Coordinate and assist with special projects related to the CTO's office.
• Maintain an organized filing system and document management for easy access and reference.
• Handle confidential and sensitive information with discretion and professionalism.
• Assist in the preparation and follow-up for board meetings or other executive-level meetings.

Requirements

• Exceptional communication skills, both written and verbal.
• Strong organizational abilities and attention to detail.
• Ability to manage multiple priorities in a fast-paced technology environment.
• Proactive in identifying issues and resolving them promptly.
• Demonstrated ability to work independently and as part of a team.
• Familiarity with technology industry trends or experience in a tech-driven company is a plus.
• High proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word, etc.) and other relevant office tools.
• Prior experience in an executive support role is highly desirable.

Education & Experience

• Bachelor's degree or equivalent preferred.
• Minimum of 2-3 years of experience in an administrative or executive assistant role.