Personal Secretary

Jobspothr; Mumbai; On-site; INR 810,000 - 990,000; Full time

Job summary

Jobspothr in Bandra, Mumbai seeks a Personal Secretary with at least 5 years of experience as a PA to top management. You will provide administrative and confidential support to the MD, manage schedules, arrange travel, and handle correspondence.

The role requires a graduate, strong MS Office skills, exceptional organizational abilities, and professional English communication. Salary is 9 LPA with office hours 9:30am–5:00pm, weekends off.

Qualifications

• Graduate with minimum 5 years of experience as PA to top management.
• Proven ability to handle confidential information and sensitive documents.
• Strong communication skills in English, both written and verbal.

Responsibilities

• Manage the executive's daily calendar, appointments, and meetings.
• Handle calls, emails, and correspondence with tact and professionalism.
• Prepare letters, reports, and presentations; maintain records and files.
• Arrange travel, hotel bookings, transportation, and itineraries.
• Follow up on tasks and deadlines; coordinate with stakeholders.

Skills

English fluency

MS Office

Organizational skills

Telephone etiquette

Attention to detail

Confidential handling

Professional demeanor

Education

Graduate

Job description

Our Client needs -

Post : Personal Secretary
Location : Bandra, Mumbai

Qualification : Graduate

Experience : min 5 years as PA to top Management

Salary : 9 LPA
Ofc Timings : 9.30am to 5.00pm Saturday / Sunday off

Job Profile

Will be responsible for providing administrative, organizational, and confidential support to the MD. The role involves managing schedules, coordinating meetings, handling correspondence, maintaining records and ensuring the smooth execution of daily professional activities.

Key Responsibilities

• Manage the executives daily calendar, appointments, and meetings.
• Handle incoming and outgoing calls, emails, and correspondence.
• Schedule meetings, prepare agendas, and record meeting minutes when required.
• Arrange travel, hotel bookings, transportation, and itineraries.
• Maintain confidential documents, files, and important records.
• Follow up on pending tasks, instructions, and assignments.
• Coordinate with clients, employees, vendors, and other stakeholders.
• Prepare letters, reports, presentations, and other official documents.
• Remind the executive of important deadlines, meetings, and commitments.
• Handle administrative tasks and personal arrangements as required.
• Maintain professionalism, discretion and confidentiality at all times.

Skills

• Fluent in English - Verbal and written communication skills.
• Proficiency in MS Office, including Word, Excel, Outlook, and PowerPoint.
• Strong organizational, multitasking, and time-management skills.
• Professional telephone and email etiquette.
• Attention to detail and the ability to prioritize tasks.
• Ability to work independently and handle confidential information.
• Pleasant personality, professional conduct, and problem-solving skills.