Office Secretary

Crif Solutions; Mumbai, Pune District; Sur place; INR 300 000 - 420 000; Plein temps

Résumé du poste

Crif Solutions in Mumbai/Pune seeks an Executive Secretary to provide high-level administrative support to senior leaders. You will manage calendars, arrange domestic and international travel, prepare reports and presentations, and coordinate with internal teams and external vendors to ensure smooth operations.

The role requires 1–3 years of relevant experience, excellent communication, and strong organizational skills with a high level of professionalism and confidentiality.

Qualifications

• 1 to 3 years of experience as a Secretary, Executive Assistant, Personal Assistant, or Administrative Coordinator.
• Strong verbal and written communication skills.
• Proficient in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook).
• Hands-on experience in Travel Management and Calendar Management.
• Strong interpersonal and stakeholder management skills.
• Excellent planning, coordination, and multitasking abilities.
• High attention to detail and ability to work in a fast-paced environment.
• Professional demeanor with a strong sense of confidentiality and ownership.

Responsabilités

• Manage and maintain executive calendars, including scheduling meetings, appointments, and business engagements.
• Coordinate domestic and international travel arrangements, including flight bookings, hotel reservations, visa documentation, and itinerary planning.
• Organize and coordinate meetings, prepare meeting schedules, and ensure timely communication with internal and external stakeholders.
• Handle correspondence, emails, phone calls, and other communications on behalf of the assigned leader.
• Prepare reports, presentations, spreadsheets, and other business documents using MS Office tools.
• Manage expense records, travel claims, and other administrative documentation as required.
• Maintain confidentiality of sensitive business information and executive communications.
• Coordinate with internal departments and external vendors to ensure smooth office operations and executive support.
• Track important deadlines, follow up on action items, and ensure timely completion of assigned tasks.
• Provide general administrative and office management support to the leadership team.

Connaissances

communication

MS Office proficiency

calendar management

travel management

stakeholder management

organizational skills

confidentiality

multitasking

Outils

MS Office

Description du poste

PLEASE NOTE BASIS ON SHORTLISTING - CANDIDATES WOULD BE INVITED FOR INTERVIEWS IN OUR MUMBAI AND PUNE OFFICE.

Roles and Responsibilities

We are looking for dynamic and organized Executive Secretaries to provide administrative and coordination support to senior business leaders. The ideal candidate should possess excellent communication skills, strong organizational abilities, and proficiency in handling executive schedules and travel arrangements.

Key Responsibilities:

• Manage and maintain executive calendars, including scheduling meetings, appointments, and business engagements.
• Coordinate domestic and international travel arrangements, including flight bookings, hotel reservations, visa documentation, and itinerary planning.
• Organize and coordinate meetings, prepare meeting schedules, and ensure timely communication with internal and external stakeholders.
• Handle correspondence, emails, phone calls, and other communications on behalf of the assigned leader.
• Prepare reports, presentations, spreadsheets, and other business documents using MS Office tools.
• Manage expense records, travel claims, and other administrative documentation as required.
• Maintain confidentiality of sensitive business information and executive communications.
• Coordinate with internal departments and external vendors to ensure smooth office operations and executive support.
• Track important deadlines, follow up on action items, and ensure timely completion of assigned tasks.
• Provide general administrative and office management support to the leadership team.

Desired Candidate Profile

• 1 to 3 years of experience as a Secretary, Executive Assistant, Personal Assistant, or Administrative Coordinator.
• Strong verbal and written communication skills.
• Proficient in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook).
• Hands-on experience in Travel Management and Calendar Management.
• Strong interpersonal and stakeholder management skills.
• Excellent planning, coordination, and multitasking abilities.
• High attention to detail and ability to work in a fast-paced environment.
• Professional demeanor with a strong sense of confidentiality and ownership.