Personal Secretary

Prabha Continuous Utility Services; Vadodara; On-site; INR 400,000 - 600,000; Full time

Job summary

A utility services company in Vadodara is seeking an experienced Personal Secretary / Executive Assistant with over 5 years of experience supporting senior management. The successful candidate will manage executive schedules, coordinate communications, and handle confidential tasks with professionalism. Key responsibilities include organizing meetings and preparing important documents. Strong organizational skills and proficiency in MS Office are essential. A graduate degree, ideally an MBA or PG, is preferred for this role.

Qualifications

• Graduate in any discipline; MBA or PG preferred.
• Minimum 5+ years of experience as a Personal Secretary/Executive Assistant.
• Experience working with senior leadership (Director/CEO/MD preferred).

Responsibilities

• Manage and maintain executive calendars, meetings, and appointments.
• Handle emails, calls, and correspondence on behalf of senior management.
• Coordinate travel arrangements, bookings, and itineraries.
• Prepare reports, presentations, and MIS documents.
• Maintain confidential records and sensitive information.
• Liaise with internal teams and external stakeholders.
• Take minutes of meetings and track follow-ups.
• Ensure smooth day-to-day administrative operations.

Skills

Excellent communication skills (English & Hindi)

Strong command of MS Office (Word, Excel, PowerPoint, Outlook)

High level of confidentiality and professionalism

Strong organizational and multitasking ability

Ability to work under pressure and meet deadlines

Education

Graduate in any discipline (MBA/PG preferred)

Job description

Job Title: Personal Secretary / Executive Assistant

Location: Vadodara, Gujarat

Experience: 5+ Years (Mandatory)

Job Summary

We are seeking an experienced and highly organized Personal Secretary / Executive Assistant with minimum 5+ years of relevant experience in supporting senior management. The candidate will be responsible for managing schedules, communication, and administrative tasks with a high level of professionalism and confidentiality.

Key Responsibilities

• Manage and maintain executive calendars, meetings, and appointments
• Handle emails, calls, and correspondence on behalf of senior management
• Coordinate travel arrangements, bookings, and itineraries
• Prepare reports, presentations, and MIS documents
• Maintain confidential records and sensitive information
• Liaise with internal teams and external stakeholders
• Take minutes of meetings and track follow-ups
• Ensure smooth day-to-day administrative operations

Requirements

• Graduate in any discipline (MBA/PG preferred)
• Minimum 5+ years of experience as a Personal Secretary / Executive Assistant (Mandatory)
• Experience working with senior leadership (Director/CEO/MD preferred)
• Excellent communication skills (English & Hindi)
• Strong command of MS Office (Word, Excel, PowerPoint, Outlook)
• High level of confidentiality, professionalism, and coordination skills

Preferred Skills

• Strong organizational and multitasking ability
• Ability to work under pressure and meet deadlines
• Professional personality with good interpersonal skills