Personal Secretary

Rathinam Technical Campus; Eachanari; On-site; INR 250,000 - 350,000; Full time

Job summary

Rathinam Technical Campus in Eachanari, Coimbatore, Tamil Nadu, invites applications for a Personal Secretary. This entry-level role supports the office of the executive, handling calls, emails, and correspondence, and coordinating schedules.

A Bachelor's degree is required, with strong MS Office skills and professional communication. You will organize records, prepare reports and presentations, and liaise with internal departments and external partners.

Qualifications

• Bachelor's degree required.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• Ability to multitask, prioritize, and work independently or in a team.
• Act as liaison between departments, external partners, and stakeholders.

Responsibilities

• Serve as the primary point of contact for the office, managing incoming calls, emails, and correspondence with professionalism.
• Organize and maintain accurate and up-to-date records, files, and documents, both digital and physical.
• Schedule meetings, appointments, and travel itineraries for the designated office or executive.
• Prepare and distribute reports, presentations, and other materials using Microsoft Office software.
• Support the team with administrative and logistical tasks such as ordering supplies, maintaining equipment, and managing office calendars.
• Act as a liaison between different departments, external partners, and other stakeholders as needed.
• Provide general office assistance and support as assigned by the office manager or executive.

Skills

Administrative support

Communication

Multitasking

Organization

Attention to detail

Education

Bachelor's degree

Tools

Microsoft Office

Word

Excel

PowerPoint

Outlook

Job description

Rathinam Technical Campus (RTC) is a higher education institution located in Eachanari, Coimbatore, Tamil Nadu. Established in 2011, the institution focuses on providing quality technical education and preparing students for successful professional careers. RTC offers undergraduate and postgraduate programmes in engineering, technology, management, and computer applications.

The major programmes include Computer Science and Engineering, Artificial Intelligence and Machine Learning, Cybersecurity, Artificial Intelligence and Data Science, Information Technology, Electronics and Communication Engineering, Mechanical Engineering, Biotechnology, and Biomedical Engineering. The institution also offers MBA, MCA, and M.E. programmes.

RTC emphasizes practical and industry-oriented learning through internships, workshops, projects, seminars, hackathons, and skill-development programmes. Students are encouraged to improve their technical knowledge, communication, teamwork, leadership, and problem-solving abilities.

The campus provides modern classrooms, laboratories, library facilities, computer resources, and sports facilities. It also focuses on placement training and career development.

Overall, Rathinam Technical Campus aims to develop skilled, innovative, and industry-ready graduates through education, practical exposure, and professional development opportunities.

Job Description

Job Title

Personal Secretary

Experience

0 years of experience is required for this role. This is an entry-level position ideal for enthusiastic individuals looking to start a career in administrative support.

Educational Qualification

A Bachelor’s degree in any discipline is required. A background in administration, business, or communication is preferred, but not mandatory.

Responsibilities

Serve as the primary point of contact for the office, managing incoming calls, emails, and correspondence with professionalism.

Organize and maintain accurate and up-to-date records, files, and documents, both digital and physical.

Schedule meetings, appointments, and travel itineraries for the designated office or executive.

Prepare and distribute reports, presentations, and other materials using Microsoft Office software.

Support the team with administrative and logistical tasks such as ordering supplies, maintaining equipment, and managing office calendars.

Act as a liaison between different departments, external partners, and other stakeholders as needed.

Provide general office assistance and support as assigned by the office manager or executive.

Requirements

High school diploma or equivalent; however, a Bachelor's degree is required.

Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.

Excellent written and verbal communication skills with strong attention to detail.

Ability to multitask, prioritize tasks effectively, and work independently or as part of a team.

Organizational and problem-solving abilities with a proactive and service-oriented mindset.

Basic understanding of office procedures, phone systems, and office equipment.

Discretion, confidentiality, and respect for privacy are essential in this role.