Personal Secretary

Ara Lumiere; Bengaluru; On-site; INR 390,600 - 502,200; Full time

Job summary

Ara Lumiere is seeking a full-time Personal Secretary based in Bengaluru. This role involves comprehensive administrative support, including calendar management, meeting scheduling, and correspondence handling. Ideal candidates will have 1-2 years of experience, excellent communication skills, and proficiency with office productivity tools.

The Personal Secretary will be essential in supporting day-to-day operations, ensuring effective communication within teams and with stakeholders while maintaining discretion and attention to detail.

Qualifications

• Minimum 1 to 2 years of experience in a similar role.
• Strong skills in managing calendars, travel coordination, and meeting arrangements.
• Ability to handle confidential information with discretion.

Responsibilities

• Provide comprehensive administrative support to executives.
• Manage calendars, schedule meetings, and coordinate travel.
• Maintain accurate records and prepare reports and presentations.

Skills

Personal Assistance and Executive Administrative Assistance skills

Clerical Skills

Excellent Communication skills

Discretion and Integrity

Time management and Organizational skills

Office productivity tools proficiency

Education

Relevant diploma or bachelor’s degree in Business Administration or related field

Job description

Company Description Hsw Ventures HSW Ventures LLP is a Bengaluru-based corporate entity operating primarily in real estate and business ventures. It is registered under the Ministry of Corporate Affairs and is headquartered on MG in Central Bengaluru.

Role Description

This is a full-time, on-site Personal Secretary role based in Bengaluru. The Personal Secretary will provide comprehensive administrative and executive support, including managing calendars, scheduling meetings, coordinating travel, and handling correspondence. The role involves organizing documents, maintaining accurate records, preparing reports and presentations, and supporting day-to-day office operations. The Personal Secretary will act as a key point of contact for internal teams and external stakeholders, ensuring clear, professional communication and timely follow-ups. The position requires discretion, strong organizational skills, and the ability to prioritize tasks in a dynamic, socially driven fashion environment.

Qualifications

Experience: Min 1 year max 2 year

• Strong Personal Assistance and Executive Administrative Assistance skills, including calendar management, travel coordination, and meeting arrangements.
• Proficient Clerical Skills and Administrative Assistance capabilities, such as document preparation, filing, data entry, and record-keeping.
• Excellent Communication skills, both written and verbal, with the ability to interact professionally with diverse stakeholders.
• High level of discretion, integrity, and professionalism when handling confidential information.
• Strong time management, organizational, and multitasking skills, with attention to detail.
• Proficiency with office productivity tools (e.g., email, calendars, spreadsheets, presentations).
• Relevant diploma or bachelor’s degree in Business Administration, Communications, or a related field is an advantage.
• Forwarding of monthly invoices to tenants.
• Maintaining vehicle list, insurance renewal.
• Coordinating with car showrooms for vehicle servicing.