Personal Assistant To Managing Director

Ganit Star Engineering; Indore District; On-site; INR 400,000 - 700,000; Full time

Job summary

Ganit Star Engineering is seeking a diligent Personal Assistant / Executive Assistant to support the Managing Director in Indore. The role focuses on administrative management, communications, and optimizing the MD’s schedule to ensure efficiency.

The candidate should demonstrate discretion, strong organizational skills, and the ability to handle multiple priorities while coordinating meetings, drafting documents, and facilitating travel arrangements.

Qualifications

• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.
• High level of confidentiality and professionalism.
• Proficiency in MS Office and email management.
• Prior experience as an Executive Assistant / Personal Assistant is preferred.

Responsibilities

• Remain closely available to the CEO to provide real-time support as required.
• Coordinate and communicate meeting schedules, updates, and changes to relevant stakeholders.
• Ensure timely follow-ups and completion of assigned tasks.
• Act as the first point of contact for correspondence and phone calls on behalf of the CEO.
• Proactively manage and organize the CEOs calendar, including internal and external meetings.
• Prepare briefing materials, reports, and documents for meetings.
• Plan and manage travel arrangements, including accommodation and itineraries.
• Maintain efficient filing systems, records, and data management (emails and documents).
• Handle correspondence, draft emails/letters, take messages, and perform administrative tasks.
• Support Board of Directors meetings: schedule meetings, draft agendas, prepare documents, record minutes, and track action points
• Assist in keeping the Board informed about organizational updates and activities Support Senior Management meetings by preparing agendas, compiling reports, recording minutes, and ensuring follow-ups

Skills

Strong organizational skills

Multitasking

Verbal communication

Written communication

Confidentiality

MS Office proficiency

Email management

Tools

MS Office

Job description

Job Description Personal Assistant / Executive Assistant to MD

Location: IT Park, Dhar Road, Sinhansa, Indore

Interview Timing: 11:00 AM to 2:00 PM

Open for: Male / Female Candidates

Overall Job Purpose

We are seeking a highly trustworthy and professional Personal Assistant / Executive Assistant to support the CEO. The role involves managing administrative responsibilities, handling communications, and organizing the CEOs schedule to ensure maximum efficiency. The ideal candidate should demonstrate discretion, strong organizational skills, and the ability to manage multiple priorities effectively.

Key Responsibilities

• Remain closely available to the CEO to provide real-time support as required
• Coordinate and communicate meeting schedules, updates, and changes to relevant stakeholders
• Ensure timely follow-ups and completion of assigned tasks
• Act as the first point of contact for correspondence and phone calls on behalf of the CEO
• Proactively manage and organize the CEOs calendar, including internal and external meetings
• Prepare briefing materials, reports, and documents for meetings
• Plan and manage travel arrangements, including accommodation and itineraries
• Maintain efficient filing systems, records, and data management (emails and documents)
• Handle correspondence, draft emails/letters, take messages, and perform administrative tasks
• Support Board of Directors meetings: schedule meetings, draft agendas, prepare documents, record minutes, and track action points
• Assist in keeping the Board informed about organizational updates and activities Support Senior Management meetings by preparing agendas, compiling reports, recording minutes, and ensuring follow-ups

Key Skills & Requirements

• Strong organizational and multitasking abilities
• Excellent verbal and written communication skills
• High level of confidentiality and professionalism
• Proficiency in MS Office and email management
• Ability to work under pressure and meet deadlines
• Prior experience as an Executive Assistant / Personal Assistant is preferred