Executive Assistant

Jobs Territory; Bengaluru; On-site; INR 450,000 - 650,000; Full time

Job summary

Jobs Territory in Bengaluru invites applications for a confident, well-organized Personal Secretary to the Managing Director. You will manage the MD's schedule, communications, meetings and travel arrangements with discretion.

The role requires excellent English, Hindi and Kannada, strong MS Office skills, and the ability to handle confidential information while coordinating with internal teams and external stakeholders.

Qualifications

• Bachelor's degree in any discipline.
• 3–5 years of relevant experience as Personal Secretary or similar.
• Professional, proactive, well-organized and confident.
• Ability to work with senior management and handle sensitive information.

Responsibilities

• Act as primary point of contact between the Managing Director and internal departments.
• Handle phone calls, emails and messages and highlight important matters for the MD.
• Maintain databases, records and documentation.
• Prepare and draft official correspondence.
• Manage the MD's diary, calendar and planner.
• Schedule and coordinate meetings and appointments.
• Arrange business travel including flights, hotels, car rentals and other travel requirements.
• Maintain the MD's travel log and related records.
• Reconcile monthly expenses and maintain expense records.
• Handle confidential information with complete discretion.
• Coordinate effectively with internal teams and external stakeholders.

Skills

Multilingual communication

Relationship management

Interpersonal skills

MS Office

Organizational skills

Time management

Confident personality

Attention to detail

Discretion / confidentiality

Education

Bachelor's degree

Job description

We are looking for a confident, well-organized and detail-oriented Personal Secretary to the Managing Director. The candidate will be responsible for managing the MDs schedule, communication, meetings, travel arrangements, records and confidential information.

Role & responsibilities

• Act as the primary point of contact between the Managing Director and internal departments.
• Handle phone calls, emails and messages and highlight important matters for the MD.
• Maintain databases, records and documentation.
• Prepare and draft official correspondence.
• Manage the MDs diary, calendar and planner.
• Schedule and coordinate meetings and appointments.
• Arrange business travel including flights, hotels, car rentals and other travel requirements.
• Maintain the MDs travel log and related records.
• Reconcile monthly expenses and maintain expense records.
• Handle confidential information with complete discretion.
• Coordinate effectively with internal teams and external stakeholders.

Preferred candidate profile

• Excellent communication skills in English, Hindi and Kannada.
• Strong relationship management and interpersonal skills.
• Good knowledge of MS Office / Microsoft Office.
• Strong computer literacy with good speed and accuracy.
• Excellent organizational and time-management skills.
• Strong and confident personality.
• High level of confidentiality and discretion.
• Excellent attention to detail.
• Ability to manage multiple tasks and priorities effectively.

Candidate Profile

• Bachelors degree in any discipline.
• 3-5 years of relevant experience as a Personal Secretary, Executive Secretary, Executive Assistant, Secretary to MD/Director or similar
• role.
• Should be professional, proactive, well-organized and confident.
• Ability to work closely with senior management and handle sensitive information.