Personal Assistant To Managing Director Manufacturing

Shavish Group; Sector 10; On-site; INR 420,000 - 600,000; Full time

Job summary

Shavish Group in Noida seeks a highly organized Personal Assistant to support the Managing Director in a fast-paced manufacturing environment. You will manage calendars, draft emails, coordinate domestic and international travel, prepare reports, and handle confidential information with discretion.

The role also includes family logistics support and liaison with internal teams, vendors, and external partners.

Qualifications

• Bachelor's degree in any discipline; additional training in office management or secretarial practices is a plus.
• 5–10 years of experience as a Personal Assistant or similar role; manufacturing experience preferred.

Responsibilities

• Calendar Management: organize MD's schedule, meetings, appointments, and travel plans.
• Communication Handling: screen emails, phone calls; draft responses and reports.
• Travel Coordination: plan domestic and international travel itineraries, hotel bookings, and logistics.
• Meeting Support: prepare agendas, take minutes, follow up on action items.
• Confidential Support: handle sensitive information with discretion.
• Document Management: organize reports, memos, presentations, and other documents for the MD.
• Stakeholder Coordination: liaise with internal departments, vendors, and external stakeholders.
• Office Administration: assist in day-to-day office tasks, including expense tracking, filing, and coordination.
• Project Assistance: support special projects and strategic initiatives led by the MD.
• Family Support: coordinate personal tasks such as family travel, appointments, and event planning.

Skills

Calendar management

Email drafting

Research

Travel coordination

Meeting support

Confidentiality

Document management

Stakeholder coordination

Office administration

Project assistance

Family support

Education

Bachelor's degree

Tools

MS Office

AI tools (ChatGPT)

Job description

Job Summary:

We are seeking a highly organized and proactive Personal Assistant (PA) to provide comprehensive support to our Managing Director in a dynamic manufacturing environment.

The PA will serve as a key partner to the Managing Director, ensuring efficient management of scheduling, correspondence, and operational tasks. Responsibilities include drafting professional emails, conducting timely research to obtain relevant insights, and facilitating smooth day-to-day operations. The role also includes limited support in managing family-related logistics, such as coordinating appointments, travel, and events.

Key Responsibilities:

• Calendar Management: Organize and maintain the MDs schedule, meetings, appointments, and travel plans.
• Communication Handling: Screen emails, phone calls, and other correspondence; draft responses and reports as needed.
• Travel Coordination: Plan and manage domestic and international travel itineraries, hotel bookings, and logistics for both professional and family needs.
• Meeting Support: Prepare agendas, take minutes, and follow up on action items from internal and external meetings.
• Confidential Support: Handle sensitive and confidential information with discretion.
• Document Management: Organize reports, memos, presentations, and other documents for the MD.
• Stakeholder Coordination: Liaise with internal departments, vendors, and external stakeholders on behalf of the MD.
• Office Administration: Assist in day-to-day office tasks, including expense tracking, filing, and coordination.
• Project Assistance: Support special projects and strategic initiatives led by the MD.
• Family Support: Coordinate select personal tasks such as family travel, appointments, and event planning.

Candidate Requirements:

• Experience: 5–10 years as a Personal Assistant, or in a similar role.
• Industry Background: Experience in the manufacturing sector is highly preferred.
• Education: Bachelor's degree in any discipline. Additional training in office management or secretarial practices is a plus.
• Skills:
  • Excellent written and verbal communication skills
  • Strong time management and organizational skills
  • Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and AI tools (e.g., ChatGPT)
  • High level of discretion and confidentiality
  • Ability to work under pressure and handle multiple tasks

Work Environment & Schedule:

• Based at Noida Office
• Standard working hours with flexibility as required by the MD’s schedule