Personal Assistant to Founder

Spifix; Thiruvananthapuram; On-site; INR 300,000 - 540,000; Full time

Benefits offered by this job

Laptop

Internet

Mobile Phone

Accommodation (Based on request only)

Job summary

Spifix, based in India with a Dubai branch, seeks a proactive Personal Assistant to support its founder, Max Milian Mathew, in managing professional and personal responsibilities. The role demands discretion, excellent communication, and top-tier organization in a fast-paced environment.

The duties include calendar management, email screening, document preparation, research, event coordination, and handling personal tasks. Must have a passport and be in good physical condition.

Qualifications

• Excellent verbal and written communication skills.
• Strong organizational and time management abilities.
• Ability to multitask and prioritize tasks effectively.
• Proficiency in Microsoft Office suite.
• Experience in supporting senior executives or similar roles.

Responsibilities

• Manage the founder's calendar, scheduling appointments, meetings, and travel arrangements.
• Screen and prioritize emails, calls, and correspondence awaiting responses or routing.
• Prepare and edit documents, presentations, and reports as needed.
• Conduct research and compile information for decision making.
• Organize and coordinate company events, meetings, and projects.
• Handle personal tasks and errands for the Founder, including travel bookings and personal appointments.
• Act as liaison between the Founder and stakeholders with professional communication.
• Manage expense reports and invoices; track expenditures and accuracy.

Skills

Communication

Organization

Time management

MS Office

Executive support

Tools

Microsoft Office

Job description

Spifix, your ultimate destination for cutting-edge branding and advanced networking solutions. Based in India and with a prominent branch in Dubai, we are a dynamic company with a passion for transforming businesses through digital marketing, branding, networking prowess, and nurturing students' projects.

Tasks

We are seeking a highly organized and proactive Personal Assistant to support our founder Max Milian Mathew in managing his professional and personal responsibilities. The ideal candidate will be efficient, resourceful, and capable of handling a wide range of tasks with discretion and professionalism. This role requires excellent communication skills, attention to detail, and the ability to prioritize effectively in a fast-paced environment.

Responsibilities

• Manage the founder's calendar, scheduling appointments, meetings, and travel arrangements.
• Screen and prioritize emails, phone calls, and correspondence, providing timely responses or directing to the appropriate channels.
• Prepare and edit documents, presentations, and reports as needed.
• Conduct research on various topics and compile information for decision-making purposes.
• Assist in organizing and coordinating company events, meetings, and special projects.
• Handle personal tasks and errands for the Founder, including but not limited to, household management, travel bookings, and personal appointments.
• Act as a liaison between the Founder and internal/external stakeholders, maintaining professional relationships and ensuring clear communication.
• Manage expense reports and invoices, tracking expenditures and ensuring accuracy.
• Assist in personal and professional development activities, including organizing training sessions and networking events.
• Maintain confidentiality and discretion in all interactions and handle sensitive information with care.
• Must have passport
• Must be with good physique

Requirements

• Excellent verbal and written communication skills
• Strong organizational and time management abilities
• Ability to multitask and prioritize tasks effectively
• Proficiency in Microsoft Office suite
• Experience in supporting senior executives or similar roles

Benefits

• Laptop
• Internet
• Mobile Phone
• Accommodation (Based on request only)

Hiring Process will be done online