Walk-in | Executive Assistant To Managing Director

The Art of Business; Indore District; On-site; INR 1,500,000 - 2,500,000; Full time

Benefits offered by this job

Direct exposure to Founder/MD

High-growth learning environment

Career growth opportunities

Modern productivity and AI tools

Regular training opportunities

Job summary

The Art of Business in Indore, India is seeking an experienced Executive Assistant to manage the day-to-day personal and professional tasks of the Founder/MD. You will coordinate meetings, follow-ups, and communications, while maintaining confidential records and supporting multiple departments with flawless execution.

The ideal candidate has 14 years of experience in executive or personal assistance, excellent English and Hindi, strong organizational skills, and proficiency with Google

Qualifications

• 14 years of experience in Executive/Personal Assistant, Office Coordinator or similar role.
• Excellent follow-up and coordination skills.
• Strong communication in English and Hindi.

Responsibilities

• Manage day-to-day personal and professional tasks of the Founder/MD.
• Maintain daily task lists, priorities, reminders and follow-ups.
• Coordinate meetings, calls, appointments and schedules.
• Follow up with team members and ensure tasks are completed on time.
• Coordinate between Founder/MD and Sales, Operations, HR, Support and MIS.
• Maintain records, documents, files and reports.
• Prepare meeting notes and action points.
• Track pending tasks and update status.
• Handle internal and external communication for the Founder/MD.
• Coordinate with vendors, clients and stakeholders.
• Maintain confidentiality of information.
• Organise documents, bills, invoices and reports.
• Assist in preparing presentations, reports and sheets.
• Ensure deadlines and follow-ups are met.
• Support in executing personal and professional responsibilities.

Skills

Follow-up & coordination

Organization

Communication (English & Hindi)

Independent working

Problem-solving

Ownership & urgency

Google Workspace proficiency

Tools

Google Sheets

MS Excel

MS Word

Google Workspace

Job description

Role & Responsibilities

• Manage day-to-day personal and professional tasks of the Founder/MD.
• Maintain daily task lists, priorities, reminders and follow-ups.
• Coordinate meetings, calls, appointments and schedules.
• Follow up with team members and ensure assigned tasks are completed on time.
• Coordinate between Founder/MD and different departments such as Sales, Operations, HR, Support and MIS.
• Maintain proper records, documents, files, reports and important information.
• Prepare meeting notes, action points and follow-up trackers.
• Track pending tasks and regularly update the Founder/MD on status.
• Handle internal and external communication on behalf of the Founder/MD wherever required.
• Coordinate with vendors, clients, team members and other stakeholders.
• Maintain confidentiality of business and personal information.
• Organise documents, agreements, bills, invoices, reports and other important records.
• Help maintain a structured office environment and ensure important administrative work is completed.
• Assist in preparing presentations, reports, Google Sheets, documents and other business-related files.
• Ensure important deadlines, commitments and follow-ups are not missed.
• Support the Founder/MD in getting things executed smoothly across personal and professional responsibilities.
• Proactively identify pending work and follow up without waiting for repeated instructions.

Preferred Candidate Profile

• 14 years of experience as an Executive Assistant, Personal Assistant, Management Assistant, Office Coordinator or similar role.
• Excellent follow-up and coordination skills.
• Highly organised and comfortable managing multiple tasks simultaneously.
• Strong communication skills in English and Hindi.
• Good working knowledge of Google Workspace, Google Sheets, MS Excel, Word and basic office tools.
• Comfortable using WhatsApp, email, calendars and task-management tools.
• Should be comfortable speaking with senior team members, vendors and external stakeholders.
• Strong attention to detail and documentation skills.
• Should be proactive, responsible and dependable.
• Must be comfortable handling confidential information.
• Should have a strong sense of ownership and urgency.
• Ability to work independently and complete tasks without constant supervision.
• Good problem-solving and decision-making ability.
• Willingness to learn business processes, systems and new software/AI tools.
• Candidates with experience working directly with founders, CEOs, entrepreneurs or senior management will be preferred.

Perks & Benefits

• Direct exposure to the Founder/MD and senior management.
• Opportunity to learn business, management, systems and entrepreneurship.
• High-growth learning environment with exposure to multiple departments.
• Opportunity to work with modern productivity, automation and AI tools.
• Regular learning and training opportunities.
• Performance-based growth and additional responsibilities.
• Opportunity for long-term career growth within the organisation.
• Professional and structured work environment.
• Opportunity to build strong skills in management, coordination, communication and execution.