Personal Assistant To Director

Nagarkot Forwarders; Mumbai; On-site; INR 600,000 - 900,000; Full time

Job summary

Nagarkot Forwarders seeks a proactive Lifestyle & Executive Personal Assistant in Mumbai to manage executive schedules, travel, and personal life tasks. The role demands independent problem solving, reliability, and strong communication to keep life and work running smoothly.

You will handle calendar management, travel arrangements, vendor coordination, and research for new projects, while supporting a founder with discretionary responsibilities and flexible hours, including occasional travel.

Qualifications

• Must be exceptionally organized and proactive.
• Excellent written and spoken English communication skills.
• Ability to manage calendars, travel logistics, and personal tasks with discretion.
• Proficient with productivity tools and independent problem solving.

Responsibilities

• Manage calendar, meetings, and appointments.
• Coordinate with clients, consultants, vendors, and service providers.
• Track action items and follow up until completion.
• Organise documents and maintain digital files.
• Book meetings and prepare agendas when required.
• Research and book flights, hotels, and experiences; create itineraries.
• Coordinate visas, insurance, transport, and reservations.
• Manage household vendors and maintenance; coordinate with service providers.
• Schedule personal appointments; assist with research and purchases.
• Assist with new business ideas and special projects; coordinate events or workshops.

Skills

Excellent communication

Discretion

Detail-oriented

Tech-savvy

Independent working

English proficiency

Tools

Google Workspace

Microsoft Office

Notion

Asana

ClickUp

Job description

Job Description: Lifestyle & Executive Personal Assistant

Position

Full-Time Lifestyle & Executive Personal Assistant

Location

Mumbai (with flexibility to travel occasionally)

About the Role

I am an entrepreneur managing multiple businesses while also intentionally designing a slower, more organised, and meaningful life. I am looking for a proactive, resourceful, and highly dependable Personal Assistant who can help manage my professional commitments, personal life, travel, home projects, and special initiatives. This is not a task-taking role. I need someone who enjoys solving problems independently, anticipates needs, and keeps life running smoothly.

Executive Support

• Manage calendar, meetings, and appointments.
• Coordinate with clients, consultants, vendors, and service providers.
• Track action items and follow up until completion.
• Organise documents and maintain digital files.
• Book meetings and prepare agendas when required.

Travel Management

• Research and book flights, hotels, restaurants, and experiences.
• Create detailed travel itineraries.
• Coordinate visas, insurance, transport, and reservations.
• Find unique luxury stays and wellness experiences.
• Handle last-minute travel changes.

Lifestyle Management

• Manage household vendors and maintenance.
• Coordinate with chef, housekeeping, driver, nanny, and other service providers.
• Schedule personal appointments.
• Research products and make purchase comparisons.
• Handle gifting and special occasions.

Research & Projects

• Research schools, properties, service providers, wellness retreats, workshops, and consultants.
• Compare options and present recommendations.
• Assist with new business ideas and special projects.
• Coordinate events, workshops, or community initiatives.

Administrative Support

• Track bills, subscriptions, renewals, and important dates.
• Organise receipts and paperwork.
• Maintain checklists and operating procedures.
• Ensure deadlines are met.

Personal Productivity

• Help prioritise weekly goals.
• Remind me of commitments and follow-ups.
• Reduce decision fatigue by presenting well-researched options.
• Keep systems organised using productivity tools.

Ideal Candidate

• Exceptionally organised.
• Highly trustworthy and discreet.
• Calm under pressure.
• Detail-oriented.
• Tech-savvy.
• An excellent communicator.
• Comfortable working independently.
• Resourceful and proactive.
• Curious and enjoy learning new things.
• Someone who notices problems before they become urgent.

Preferred Skills

• Excellent written and spoken English.
• Strong research abilities.
• Proficiency with Google Workspace and Microsoft Office.
• Experience using task management tools such as Notion, Asana, or ClickUp.
• Experience coordinating travel and events.
• Ability to negotiate with vendors.

Nice to Have

• Experience supporting founders or entrepreneurs.
• Interest in wellness, luxury hospitality, design, or travel.
• Social media or presentation skills.
• Basic financial tracking and spreadsheet skills.

Success in This Role

• Build reliable systems that reduce day-to-day stress.
• Keep projects moving without constant reminders.
• Ensure travel and logistics are seamless.
• Save time through research and efficient coordination.
• Become a trusted partner who helps life and work run effortlessly.

Working Style

• Full-time.
• Based in Mumbai.
• Flexible working hours depending on priorities.
• Occasional travel may be required.

Compensation

• Competitive salary based on experience, with opportunities for growth.