Personal Assistant

Associate Allied Chemicals; Mumbai City; On-site; INR 279,000 - 368,000; Full time

Benefits offered by this job

Comprehensive family health insurance

Head Office in Mumbai

Long-term opportunity

Job summary

Associate Allied Chemicals in Mumbai invites a dedicated Personal Assistant to manage the Director's calendar, coordinate meetings, travel, and communications, ensuring seamless operations and confidentiality. The ideal candidate has 1+ year of experience, excels in English, and is proficient with MS Office.

The role is office-based at Wadala, with a competitive salary and comprehensive health cover. This in-person position offers stability and growth within a trusted brand, requiring

Qualifications

• Fluency in English required; Marathi/Hindi proficiency is a plus.
• Minimum 1 year of experience as Personal Assistant or similar role.
• Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time-management abilities.
• High discretion, integrity and confidentiality in handling information.

Responsibilities

• Manage the Director's calendar, schedule meetings and travel.
• Coordinate communications in the Director's absence to ensure continuity.
• Arrange domestic and international travel bookings and itineraries.
• Handle calls, emails and correspondence with professionalism.
• Prepare reports, presentations and meeting materials with confidentiality.
• Organize meetings with agendas and minutes; maintain files and records.
• Act as liaison between Director, departments and external stakeholders.
• Assist with personal tasks and special projects as assigned.
• Track project timelines and remind about critical deadlines.

Skills

Excellent communication

MS Office proficiency

Organizational skills

Discretion and confidentiality

Multitasking

Independent work

Problem-solving

Interpersonal skills

Tools

MS Office Suite

Job description

We are seeking a highly organized and reliable Personal Assistant to provide comprehensive administrative and personal support to the Director.

Role & responsibilities:

• Manage the Directors calendar, including scheduling meetings, appointments, and travel plans.
• Handle coordination and communication in the Directors absence to ensure continuity of operations and decision-making.
• Coordinate domestic and international travel arrangements such as bookings, itineraries, and visa documentation.
• Handle incoming communication phone calls, emails, and correspondence with accuracy and professionalism.
• Prepare and review reports, presentations, and meeting materials, ensuring a high level of quality and confidentiality.
• Organize and coordinate meetings, including logistics, agendas, and minutes.
• Maintain confidential files and records with integrity.
• Act as a liaison between the Director, internal departments, and external stakeholders to ensure smooth communication.
• Provide assistance with personal tasks, errands, and special projects as assigned.
• Track project timelines, monitor key deliverables, and manage reminders for critical deadlines.

Preferred candidate profile:

• Excellent written and verbal communication skills (fluency in English required; Marathi/Hindi proficiency is a plus).
• Minimum 1 years of experience required
• Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong organizational and time-management abilities.
• High degree of discretion, integrity, and confidentiality.
• Professional attitude with strong interpersonal skills.
• Ability to multitask and work independently in a fast-paced environment.
• Proactive approach to problem-solving and decision-making.

Location: Wadala, Mumbai (Work from Office)

Salary: 25,000 - 33,000 per month + Bonuses

Working Days: Monday to Saturday (Saturday: Half Day)

Benefits

What We Offer

• Competitive fixed salary
• A stable, long-term opportunity with a trusted brand in the industry
• In-person role based at Wadala (Head Office), Mumbai
• Comprehensive family health insurance