Personal Assistant To Director

Viiking Beverages; Pune District; On-site; INR 900,000 - 1,500,000; Full time

Job summary

Viiking Beverages is seeking a highly organized Personal Assistant to Director to provide comprehensive administrative, lifestyle, and operational support. The role demands discretion, a hospitality background, and a commitment to high-end service standards.

You will balance executive tasks with private estate oversight, manage complex calendars and travel, and oversee Pune residence operations and staff. International trips, especially to Dubai, may require on-site coordination.

Qualifications

• 5+ years of experience as Personal Assistant or in high-end hospitality management (e.g., 5-star hotel concierge, guest relations, or butler services).
• Bachelor’s degree preferred in Hotel Management, Business Administration, or a related field.
• Travel flexibility with readiness for short-notice international travel (Dubai).

Responsibilities

• Act as the primary contact for the Director and manage calendars, meetings, and reminders.
• Coordinate end-to-end travel logistics (flights, visas, luxury accommodations, itineraries) for domestic and international trips (Dubai).
• Oversee daily household operations and staff at the Pune residence, including budgeting and provisioning.

Skills

Executive support

Communication skills

Travel coordination

Hospitality background

Discretion

Education

Bachelor’s degree in Hospitality or Business

Tools

MS Office

Google Workspace

Calendar tools

Travel apps

Job description

We are seeking a highly organized, versatile, and dynamic Personal Assistant to Director to provide comprehensive administrative, lifestyle, and operational support. The ideal candidate will bring a strong hospitality background, applying high-end service standards, meticulous attention to detail, and seamless management capabilities to both executive assistance and private estate oversight.

This role requires someone who can effortlessly balance administrative duties, household operations, and travel management including accompanying or coordinating international trips (specifically to Dubai).

Key Responsibilities

1. Executive & Administrative Support

• Act as the primary point of contact and liaison for the Director.
• Manage complex professional and personal calendars, scheduling meetings, appointments, and reminders.
• Handle confidential communications, correspondence, and documentation with complete discretion.
• Coordinate end-to-end travel logistics (flights, visas, luxury accommodations, itineraries, transport) for domestic and international trips (especially Dubai).

2. Household Operations & Property Oversight (Pune)

• Oversee the daily operations and maintenance of the Director’s primary residence in Pune.
• Supervise, train, and direct domestic staff (housekeeping, cooks, drivers, security, maintenance vendors) using hospitality industry standards.
• Track household expenses, manage operational budgets, and oversee inventory and provisioning.
• Organize private dinners, social gatherings, and guest hospitality at the residence.

3. Personal & Travel Assistance

• Manage personal errands, lifestyle requests, and daily operational needs for the Director.
• Travel alongside or ahead of the Director to key destinations (such as Dubai) to manage local logistics, accommodation standards, and scheduling on-site.
• Maintain absolute confidentiality, professionalism, and diplomacy at all times.

Key Requirements & Qualifications

• Experience: 5+ years of experience as a Personal Assistant, Executive Assistant, or in high-end hospitality management (e.g., 5-star hotel concierge, guest relations, or butler services).
• Education: Bachelor’s degree in Hotel Management, Business Administration, or a related field preferred.
• Travel Flexibility: Valid passport with readiness and flexibility for short-notice international travel (particularly to Dubai).
• Communication Skills: Excellent verbal and written English communication; fluency in Hindi/Marathi is preferred.
• Tech Proficiency: Skilled in MS Office, Google Workspace, calendar tools, and modern travel/lifestyle apps.
• Personal Attributes: Immaculate presentation, proactive problem-solving ability, high emotional intelligence, and non-negotiable discretion.