Personal Assistant to Director

Associate Allied Chemicals; Mumbai; On-site; INR 223,000 - 335,000; Full time

Benefits offered by this job

Annual performance-based bonus

Comprehensive family health insurance

Professional development and training

Job summary

Associate Allied Chemicals in Mumbai seeks a highly organized Personal Assistant to provide comprehensive administrative support to the Director. You will manage calendars, travel, correspondence, and meeting logistics with discretion.

The role requires English fluency, at least 1 year of experience, MS Office proficiency, and strong multitasking abilities in a fast-paced office. The package includes a competitive salary, annual bonus, and health benefits.

Qualifications

• Excellent written and verbal communication skills (English required; Marathi/Hindi proficiency is a plus)
• Minimum 1 year of experience required
• Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong organizational and time-management abilities
• High degree of discretion, integrity, and confidentiality
• Professional attitude with strong interpersonal skills
• Ability to multitask and work independently in a fast-paced environment
• Proactive approach to problem-solving and decision-making

Responsibilities

• Manage the Director’s calendar, including scheduling meetings, appointments, and travel plans.
• Coordinate domestic and international travel arrangements (bookings, itineraries, visas).
• Handle incoming communication — calls, emails, and correspondence — professionally.
• Prepare and review reports, presentations, and meeting materials with confidentiality.
• Organize meetings, including logistics, agendas, and minutes.
• Maintain confidential files and records with integrity.
• Liaise between the Director, internal departments, and external stakeholders.

Skills

Communication

MS Office

Organization

Discretion

Multitasking

Interpersonal skills

English fluency

Problem solving

Job description

We are seeking a highly organized and reliable Personal Assistant to provide comprehensive administrative and support to the Director.

Tasks

• Manage the Director’s calendar, including scheduling meetings, appointments, and travel plans.
• Handle coordination and communication in the Director’s absence to ensure continuity of operations and decision-making.
• Coordinate domestic and international travel arrangements such as bookings, itineraries, and visa documentation.
• Handle incoming communication — phone calls, emails, and correspondence — with accuracy and professionalism.
• Prepare and review reports, presentations, and meeting materials, ensuring a high level of quality and confidentiality.
• Organize and coordinate meetings, including logistics, agendas, and minutes.
• Maintain confidential files and records with integrity.
• Act as a liaison between the Director, internal departments, and external stakeholders to ensure smooth communication.
• Provide assistance with personal tasks, errands, and special projects as assigned.
• Track project timelines, monitor key deliverables, and manage reminders for critical deadlines.

Requirements

• Excellent written and verbal communication skills (fluency in English required; Marathi/Hindi proficiency is a plus).
• Minimum 1 years of experience required
• Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong organizational and time-management abilities.
• High degree of discretion, integrity, and confidentiality.
• Professional attitude with strong interpersonal skills.
• Ability to multitask and work independently in a fast-paced environment.
• Proactive approach to problem-solving and decision-making.

What We Offer

• Exposure to reputed F&F manufacturers and formulators
• A stable, long-term opportunity with a trusted brand in the industry
• Annual performance-based bonus
• Professional development and training opportunities

We are seeking a highly organized and reliable Personal Assistant to provide comprehensive administrative and support to the Director.

Tasks

• Manage the Director’s calendar, including scheduling meetings, appointments, and travel plans.
• Handle coordination and communication in the Director’s absence to ensure continuity of operations and decision-making.
• Coordinate domestic and international travel arrangements such as bookings, itineraries, and visa documentation.
• Handle incoming communication — phone calls, emails, and correspondence — with accuracy and professionalism.
• Prepare and review reports, presentations, and meeting materials, ensuring a high level of quality and confidentiality.
• Organize and coordinate meetings, including logistics, agendas, and minutes.
• Maintain confidential files and records with integrity.
• Act as a liaison between the Director, internal departments, and external stakeholders to ensure smooth communication.
• Provide assistance with personal tasks, errands, and special projects as assigned.
• Track project timelines, monitor key deliverables, and manage reminders for critical deadlines.

Requirements

• Excellent written and verbal communication skills (fluency in English required; Marathi/Hindi proficiency is a plus).
• Minimum 1 years of experience required
• Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong organizational and time-management abilities.
• High degree of discretion, integrity, and confidentiality.
• Professional attitude with strong interpersonal skills.
• Ability to multitask and work independently in a fast-paced environment.
• Proactive approach to problem-solving and decision-making.

What We Offer

• Competitive fixed salary
• Exposure to reputed F&F manufacturers and formulators
• A stable, long‑term opportunity with a trusted brand in the industry
• Annual performance-based bonus
• Comprehensive family health insurance
• Professional development and training opportunities

Location:

Wadala, Mumbai (Work from Office)

Salary:

₹20,000 – ₹30,000 per month + Bonuses

Working Days: Monday to Saturday (Saturday: Half Day)