Personal Assistant to Director

Associate Allied Chemicals India Pvt Ltd; Mumbai; On-site; INR 223,000 - 335,000; Full time

Benefits offered by this job

Annual performance-based bonus

Comprehensive health insurance

Professional development and training

Job summary

Associate Allied Chemicals India Pvt Ltd is seeking a highly organized Personal Assistant to provide comprehensive administrative support to the Director. Responsibilities include managing calendars, arranging domestic and international travel, handling communications, and preparing reports and presentations.

The role requires excellent English communication, discretion, and the ability to multitask in a fast-paced environment.

Qualifications

• Excellent written and verbal communication skills in English.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time-management abilities.
• High degree of discretion, integrity and confidentiality.
• Professional attitude with strong interpersonal skills.

Responsibilities

• Manage the Director’s calendar, meetings, and travel plans.
• Coordinate travel arrangements including bookings and itineraries.
• Handle correspondence via phone, email, and other channels.
• Prepare reports, presentations, and meeting materials with confidentiality.
• Organize meetings with logistics, agendas, and minutes.
• Maintain confidential files and liaise with internal and external stakeholders.
• Assist with personal tasks and special projects as assigned.
• Track project timelines and deadlines, sending reminders as needed.

Skills

English fluency

MS Office

Organizational skills

Discretion & confidentiality

Interpersonal skills

Multitasking

Independent work

Proactive problem solving

Tools

MS Word

MS Excel

MS PowerPoint

Outlook

Job description

We are seeking a highly organized and reliable Personal Assistant to provide comprehensive administrative and support to the Director.

Tasks

• Manage the Director’s calendar, including scheduling meetings, appointments, and travel plans.
• Handle coordination and communication in the Director’s absence to ensure continuity of operations and decision-making.
• Coordinate domestic and international travel arrangements such as bookings, itineraries, and visa documentation.
• Handle incoming communication — phone calls, emails, and correspondence — with accuracy and professionalism.
• Prepare and review reports, presentations, and meeting materials, ensuring a high level of quality and confidentiality.
• Organize and coordinate meetings, including logistics, agendas, and minutes.
• Maintain confidential files and records with integrity.
• Act as a liaison between the Director, internal departments, and external stakeholders to ensure smooth communication.
• Provide assistance with personal tasks, errands, and special projects as assigned.
• Track project timelines, monitor key deliverables, and manage reminders for critical deadlines.

Requirements

• Excellent written and verbal communication skills (fluency in English required; Marathi/Hindi proficiency is a plus).
• Minimum 1 years of experience required
• Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong organizational and time-management abilities.
• High degree of discretion, integrity, and confidentiality.
• Professional attitude with strong interpersonal skills.
• Ability to multitask and work independently in a fast-paced environment.
• Proactive approach to problem-solving and decision-making.

Benefits

What We Offer

• Competitive fixed salary
• Exposure to reputed F&F manufacturers and formulators
• A stable, long-term opportunity with a trusted brand in the industry
• Annual performance-based bonus
• Comprehensive family health insurance
• Professional development and training opportunities

Location: Wadala, Mumbai (Work from Office)

Salary: ₹20,000 – ₹30,000 per month + Bonuses
Working Days: Monday to Saturday (Saturday: Half Day)