Personal Assistant To Director

Nagreeka Hydrocarbons; Kolkata District; On-site; INR 300,000 - 500,000; Full time

Job summary

Nagreeka Hydrocarbons is seeking a proactive Office Administrator to support Directors and coordinate daily tasks. You will manage the Directors' to-do list, coordinate with staff, book travel and itineraries, and schedule meetings, while maintaining essential documents and Excel sheets.

The ideal candidate is a Graduate with 3+ years of office experience, fluent in English, and adept at MS Excel and MS Office, with strong communication and time-management skills, discretion, and initiative.

Qualifications

• Graduate with minimum 3 years office experience
• Proficient in MS Excel and MS Office
• Fluent in spoken and written English
• Strong communication and coordination skills
• Ability to manage time effectively and prioritise tasks
• Proactive, organised and detail-oriented
• Professional phone etiquette and confidentiality

Responsibilities

• Maintaining and following up on the Directors to-do list
• Coordinating with employees and different people for various tasks
• Making and managing travel arrangements, bookings and itineraries
• Scheduling meetings and appointments
• Preparing and maintaining Excel sheets, reports and documents
• Following up on pending tasks and ensuring timely completion
• Handling day-to-day office coordination and administrative work

Skills

English fluency

MS Excel

MS Office

Communication

Coordination

Time management

Problem solving

Confidentiality

Initiative

Independent work

Education

Graduate

Tools

MS Office

Job description

Key Responsibilities

• Maintaining and following up on the Directors to-do list
• Coordinating with employees and different people for various tasks
• Making and managing travel arrangements, bookings and itineraries
• Scheduling meetings and appointments
• Preparing and maintaining Excel sheets, reports and documents
• Following up on pending tasks and ensuring timely completion
• Handling day-to-day office coordination and administrative work

Preferred candidate profile

• Male, 21 years or above
• Graduate with minimum 3 years office experience
• Fluent in spoken and written English
• Excellent MS Excel and MS Office skills
• Strong communication, coordination and follow-up skills
• Good time management and ability to prioritise tasks
• Proactive, organised, punctual and detail-oriented
• Good problem-solving skills and professional phone etiquette
• Trustworthy and able to maintain confidentiality
• Should be able to work independently and take initiative