Personal Assistant To Chairman- MALE

Client of Quadrangle; India; On-site; INR 320,000 - 460,000; Full time

Job summary

Client of Quadrangle is seeking a proactive Secretarial/Office Manager to support the Boss with emails, diary management, travel planning, and meeting coordination. The role involves preparing papers, minutes, and presentations, plus maintaining filing systems and handling confidential documents.

The ideal candidate will manage travel arrangements, coordinate with internal and external stakeholders, and provide remote assistance during travel, while ensuring timely payments of memberships and

Qualifications

• Experience in secretarial and office management roles.
• Reading, monitoring and responding to managers email and maintaining the diary.
• Preparing correspondence on behalf of managers and minutes of meetings.
• Co-ordinating travel and complex itineraries, domestic and international.
• Preparing presentations and reports for meetings and events.
• Managing and reviewing filing and office systems.
• Sourcing stationery and office equipment and calendar scheduling.

Responsibilities

• Establish strong connections with internal and external stakeholders.
• Analyze operating reports and highlight variances across projects; follow up with senior executives for actions.
• Prepare status reports and follow up on action points from review meetings.
• Coordinate presentations for Top Management/Board and ensure updates are provided.
• Provide secretarial/administrative support remotely when needed while traveling.

Skills

Secretarial skills

Diary management

Travel planning

Communication

Document preparation

Tools

PowerPoint

Job description

Role & responsibilities

Operational

Establish strong connect with all external / internal stakeholders;

Analyze Daily, Weekly and Monthly operating reports, highlight variances with respect to various projects and to seek information from the concerned senior executives on reasons for variances and actions (counter measurers) to meet the shortfalls. Follow up on the actions.

Follow up on the action points resulting from various review meetings and make a status report, after necessarily follow up.

Follow up on various Presentations to be made from time to time to Top Management / Board etc. and co-ordinate with various concerned executives and update accordingly.

To analyses and make important points to be discussed in the MOR (from Factory Operations Reports and other information) and to make important necessary action points, send them to various people and thereafter to follow up those points noted during the meetings.

THE COMPANY

Position Specifications

B. Secretarial and office management

Reading, monitoring and responding to managers emails as & when required. Managing electronic diary.

Answering calls and liaising with internal and external customers/stakeholders competently,

Preparing correspondence on the managers behalf,

Preparing papers for meetings and events. Planning and organizing meetings, acting points and writing minutes of meetings.

Organizing travel and preparing complex travel itineraries.

Taking dictation and drafting communications on managers behalf,

Preparing presentations, communications for various events / forums etc.

Managing and reviewing filing and office systems.

Sourcing and ordering stationery and office equipment,

Schedule and Maintain calendar for all internal and external meetings and appointments

Coordinate with travel agency for smooth execution of Domestic/International Travel Plans including flight reservations, taxi, web check-in and late check-in or late- check outs from the hotels, visa documentation, forex requirements etc.

Providing secretarial/administrative support remotely to the Boss while he is traveling.

Keeping track of and ensuring renewal, timely payments of Credit Cards, Insurances, Club and other Memberships etc.

Organizing various documents, files etc. and maintaining strict confidentiality, safety and security of the same.

Compiling of Power Point Presentations/ Reports and adding value to it by ensuring that the inputs provided are of superior quality and the flow of the presentation is consistent.

Preferred candidate profile

MALE CANDIDATE WHOIS WILLING TO WORK FOR COMPLEXT AND CHALLENGING PROFILE