Personal Assistant

Injectoplast; Kanpur; On-site; INR 400,000 - 800,000; Full time

Job summary

Injectoplast in Kanpur seeks an Executive Assistant to support the Managing Director with calendar management, travel arrangements, and correspondence. You will organize documents, coordinate with internal and external stakeholders, and ensure discreet handling of sensitive information.

The role requires excellent organizational and communication skills, proficiency in MS Office, and strong discretion. You will also assist in meetings, prepare agendas, and manage contracts and travel itineraries.

Qualifications

• Excellent organizational and time management skills.
• Strong communication and interpersonal skills.
• Ability to maintain confidentiality and handle sensitive information.
• Proficiency in Microsoft Office and other productivity tools.
• Shorthand skills and transcription accuracy.

Responsibilities

• Schedule appointments, meetings, and travel arrangements for the Managing Director
• Ensure efficient use of the Managing Director's time
• Draft correspondence, prepare presentations, and organize documents and files
• Provide administrative assistance as required
• Coordinate with internal and external stakeholders
• Ensure seamless communication and collaboration
• Handle sensitive and confidential information with discretion
• Assist in planning and coordinating meetings, conferences, and events
• Prepare meeting agendas, materials, and follow-up actions
• Arrange domestic and international travel, including flights, accommodations, and transportation
• Prepare travel itineraries and expense reports
• Maintain and update contact lists and other relevant databases
• Attend to queries pertaining to the Managing Director's office in their absence
• Draft, manage, and renew contracts, ensuring timely tracking and documentation
• Take dictation in shorthand and transcribe documents accurately

Skills

Organizational skills

Time management

Communication skills

Discretion

MS Office

Shorthand

Tools

MS Office

Job description

Executive Assistant - Managing Director

Job Description

• Schedule appointments, meetings, and travel arrangements for the Managing Director
• Ensure efficient use of the Managing Director's time
• Draft correspondence, prepare presentations, and organize documents and files
• Provide administrative assistance as required
• Coordinate with internal and external stakeholders
• Ensure seamless communication and collaboration
• Handle sensitive and confidential information with discretion
• Assist in planning and coordinating meetings, conferences, and events
• Prepare meeting agendas, materials, and follow-up actions
• Arrange domestic and international travel, including flights, accommodations, and transportation
• Prepare travel itineraries and expense reports
• Maintain and update contact lists and other relevant databases
• Attend to queries pertaining to the Managing Director's office in their absence
• Draft, manage, and renew contracts, ensuring timely tracking and documentation
• Take dictation in shorthand and transcribe documents accurately

Requirements

• Excellent organizational and time management skills
• Strong communication and interpersonal skills
• Ability to maintain confidentiality and handle sensitive information
• Proficiency in Microsoft Office and other productivity tools
• Shorthand skills and transcription accuracy