Executive Assistant To Chairman & Managing Director

Desun Hospital, Kolkata; Kolkata District; On-site; INR 400,000 - 600,000; Full time

Job summary

Desun Hospital, Kolkata invites applications for an Executive Assistant/Executive Secretary role. The position supports the Chairman & Managing Director with day-to-day administrative tasks, coordinating meetings, travel, and record-keeping.

Ideal candidates have 2-5 years of EA/secretarial experience, preferably in healthcare, excellent communication, and strong organizational skills. Proficiency in MS Office and handling confidential information is required.

Qualifications

• 2-5 years' experience as an Executive Assistant/Executive Secretary.
• Healthcare/hospital experience preferred.
• Excellent communication and interpersonal skills.
• Strong calendar, meeting and travel management skills.
• Ability to handle confidential information with professionalism.

Responsibilities

• Provide administrative support to the Chairman & Managing Director.
• Coordinate meetings, prepare MOM, and maintain records of correspondence.
• Handle travel arrangements including flights, hotels, and transportation.
• Prepare monthly reports on company performance for senior management.
• Secretarial operations: data entry, filing documents, and managing electronic calendars.

Skills

Executive support

Interpersonal skills

Communication

Education

Graduate/MBA (Hospital Management)

Tools

MS Office

Job description

Role & responsibilities

• Provide administrative support to the Chairman & Managing Director, ensuring seamless day-to-day operations.
• Coordinate meetings, prepare meeting minutes (MOM), and maintain accurate records of correspondence.
• Handle travel arrangements, including booking flights, hotels, and transportation as needed.
• Prepare monthly reports on company performance and present findings to senior management.
• Perform secretarial operations such as data entry, filing documents, and managing electronic calendars.

Preferred candidate profile

• Graduate/MBA (Hospital Management preferred)
• 2-5 years' experience as an Executive Assistant/Executive Secretary
• Hospital or healthcare experience preferred
• Excellent communication and interpersonal skills
• Proficient in MS Office (Excel, PowerPoint, Outlook)
• Strong calendar, meeting, and travel management skills
• Ability to handle confidential information with professionalism
• Strong organizational and multitasking abilities