Personal Secretary - PS

Madhucon Projects; Hyderabad; On-site; INR 600,000 - 1,000,000; Full time

Job summary

Madhucon Projects is seeking a proactive executive assistant to work closely with the founder and the Board of Directors in Hyderabad. You will manage calendars, schedule meetings (physical and virtual), coordinate with departments and prepare documents.

A strong communicator with integrity and confidentiality, you will assist in strategic inputs, tender and technical reports, and ensure timely delivery of high-priority tasks.

Qualifications

• Qualification required: B Tech, MBA, LLB or related specialization. Widely used office tools and reporting experience preferred.

Responsibilities

• Monitor tasks delegated by Top Management to ensure deadlines are met.
• Coordinate with cross-functional teams to ensure project deliverables.
• Serve as external & internal interface on behalf of Top Management.
• Assist in business presentations.
• Provide inputs and data for strategic decisions by Top Management.
• Proficient in MS Word, PowerPoint and Excel.
• Demonstrate excellent written and verbal communication and analytical skills.
• Act as a motivated self-starter with strong interpersonal skills.
• Manage time, planning, organizing, judgment and analysis effectively.
• Maintain high integrity and confidentiality.
• Collaborate with founder and Board to support daily work routines.
• Maintain founders' and Directors' calendars, including meetings and travel arrangements.
• Assist in conducting meetings with departments and heads.
• Assist core committee meetings and document follow-ups.
• Handle highly sensitive information and data collection.
• Support managers in preparing tender and technical documents & reports.
• Maintain records of inward and outward of files & documents.

Skills

MS Word

PowerPoint

Excel

Communication skills

Analytical skills

Time management

Interpersonal skills

Confidentiality

Education

B Tech, MBA, LLB any specialization

Job description

Role & responsibilities

Job description

Primary Duties / Responsibilities

• 1. To monitor tasks delegated by Top Management to ensure that the task is achieved to agreed deadlines.
• 2. Co-ordinating with cross Functional teams to ensure project deliverables.
• 3. External & Internal interface on behalf of Top Management.
• 4. Helping in business presentations
• 5. Assist the Top Management with inputs and data required for making strategic decisions
• 6. Proficient in MS Word, Power Point and Excel
• 7. Excellent written, oral Communication Skills and Analytical skills
• 8. A motivated self-starter with strong interpersonal skills
• 9. Should have good sense of time management, planning & organizing, judgement and analysis.
• 10. High On Integrity & confidentiality
• 11. Work with the founder and Board of Directors to support all aspects of their daily work routine.
• 12. Maintaining the founders and Directors calendar including schedules, meetings (physical and virtual) with delegates appointments and travel arrangements.
• 13. Assisting in conducting meetings with all departments and heads.
• 14. Assisting to core committee meetings and documenting and follow up same
• 15. Handling highly sensitive and confidential information and data collection.
• 16. Provide support to managers in preparation and completion of various documents such as tender and technical documents & reports.
• 17. Maintaining records of inwards and outward of files & documents received/send.

Note: Position is for the Top Management

Qualification

B Tech, MBA, LLB any specialization