Executive Assistant To Managing Director

GEM Home and Kitchen Appliances; India; On-site; INR 900,000 - 1,300,000; Full time

Job summary

GEM Home and Kitchen Appliances seeks an experienced business-oriented Executive Assistant to support the Managing Director. The role requires coordinating with senior heads, tracking MD priorities, and ensuring timely execution of decisions.

The candidate should be adept at MIS, data analysis, and preparing professional PowerPoint presentations, Excel reports, and management communications. This position demands discretion and high organization in a manufacturing setting.

Qualifications

• Strong business understanding and analytical ability.
• Excellent MIS preparation and data interpretation.
• Proficient in creating clear presentations and reports.

Responsibilities

• Manage MD's calendar, meetings, travel and priorities.
• Prepare agendas, presentations, reports and briefing notes.
• Attend key meetings with the MD and track action points to closure.
• Coordinate with Sales, Finance, Manufacturing, Supply Chain, HR heads.
• Prepare and consolidate daily/weekly/monthly MIS and performance reports.
• Track KPIs like sales, collections, production, inventory and expenses.
• Conduct market/competitor research for business decisions.
• Handle confidential business information with discretion.
• Coordinate meetings with senior management, customers, vendors, and bankers.

Skills

Business understanding

Analytical ability

MIS preparation

Data interpretation

Presentation skills

Communication

Coordination

Confidentiality

Tools

Excel

PowerPoint

Job description

ROLE OBJECTIVE

To provide high-level business, analytical and administrative support to the Managing Director, ensuring effective follow-up of key business priorities, management reviews, MIS, meetings and cross-functional action points.

The candidate should be a business-oriented Executive Assistant, capable of understanding numbers, coordinating with senior functional heads and ensuring timely execution of MD's decisions.Only male candiates required.

KEY RESPONSIBILITIES

• Manage the MD's calendar, meetings, appointments, travel and business priorities.
• Prepare agendas, presentations, reports and briefing notes for management meetings.
• Attend key meetings with the MD, prepare Minutes of Meeting (MOM) and track action points until closure.
• Coordinate with Sales, Finance, Manufacturing, Supply Chain, HR and other functional heads on behalf of the MD.
• Prepare and consolidate daily/weekly/monthly MIS and business performance reports.
• Track key business KPIs including sales, collections, production, inventory, expenses and other management priorities.
• Conduct data analysis and prepare management summaries highlighting deviations, risks and pending actions.
• Follow up aggressively with department heads on commitments, deadlines and MD instructions.
• Assist the MD in business reviews, annual plans, budgets and strategic projects.
• Prepare professional PowerPoint presentations, Excel reports, correspondence and management communications.
• Conduct market/competitor research and compile information required for business decisions.
• Handle confidential business and management information with complete discretion.
• Coordinate internal and external meetings with senior management, customers, vendors, bankers and other stakeholders.
• Ensure proper documentation and organized tracking of important decisions and projects.

CANDIDATE PROFILE

• 6-10 years of relevant experience as EA to MD/CEO/Promoter or in a similar senior management support role.
• Experience in Manufacturing / Consumer Durables / Home Appliances preferred.
• Strong business understanding and analytical ability.
• Excellent command of Advanced Excel and PowerPoint.
• Strong MIS preparation, data interpretation and presentation skills.
• Excellent written and verbal communication.
• Strong follow-up, coordination and execution capabilities.
• Ability to interact confidently with senior management and external stakeholders.
• Highly organized, proactive and capable of handling multiple priorities.
• High level of confidentiality, maturity and professional integrity.

KEY PERFORMANCE INDICATORS (KPIs)

Action-Point Closure | MIS Accuracy & Timeliness | Meeting Effectiveness | Follow-up Discipline | MD Priority Tracking | Quality of Presentations & Analysis | Cross-functional Coordination | Confidentiality