Executive Assistant (Operations Profile)

Majestic Basmati Rice Pvt. Ltd.; Kurukshetra; On-site; INR 600,000 - 900,000; Full time

Job summary

Majestic Basmati Rice Pvt. Ltd. is seeking an organized Executive Assistant to the Managing Director. You will coordinate calendars, meetings, and communications, draft presentations and reports, and act as a trusted liaison with internal and external stakeholders.

The role requires strong English communication, discretion, and the ability to manage multiple priorities in a fast‑paced FMCG/manufacturing environment. Prior experience with MD/Director‑level executives is preferred.

Qualifications

• 3–7 years in Executive Assistant or senior‑management support roles.
• Graduate in any discipline; MBA/PGDM an added advantage.
• Experience working with MD/Director/CEO preferred.

Responsibilities

• Manage MD's calendar, meetings, and daily schedule.
• Coordinate internal and external meetings with timely follow‑ups.
• Prepare agendas, presentations, reports, and briefing docs.
• Draft professional emails and official correspondence.
• Coordinate travel arrangements and itineraries.
• Track action points and ensure timely closure of tasks.
• Maintain records, documents, and confidential information.
• Support business reviews and strategic discussions with MD.

Skills

Verbal communication

Written communication

Organization

Calendar management

Follow-up

MS Office (Excel, PowerPoint)

Stakeholder coordination

Discretion & confidentiality

Presentation skills

multitasking

Education

Graduate degree

MBA/PGDM (advantage)

Tools

MS Excel

MS PowerPoint

MS Word

Job description

Position Overview

We are looking for a highly organized, proactive, and professionally polished Executive Assistant to the Managing Director to provide comprehensive administrative, coordination, communication, and executive support.

The ideal candidate will act as a trusted point of coordination between the Managing Director and internal/external stakeholders, ensuring effective follow-up, timely execution of priorities, and smooth management of day‑to‑day executive activities.

Key Responsibilities

• Manage the Managing Director's calendar, meetings, appointments, and daily schedule.
• Coordinate internal and external meetings and ensure timely follow-ups.
• Prepare meeting agendas, presentations, reports, MIS, and briefing documents.
• Maintain and track action points assigned by the Managing Director.
• Follow up with department heads and ensure timely closure of pending tasks.
• Coordinate with senior management, clients, vendors, business partners, and other stakeholders.
• Handle confidential information and sensitive business communications with complete discretion.
• Draft and manage professional emails, letters, official communications, and correspondence.
• Prepare presentations and management reports using MS Excel, PowerPoint, and Word.
• Maintain records, documents, reports, and important business information.
• Support the Managing Director in business reviews, meetings, and strategic discussions.
• Coordinate travel arrangements, itineraries, hotel bookings, and meeting schedules when required.
• Monitor important deadlines, commitments, and deliverables.
• Conduct research and compile information required for management decision‑making.
• Ensure effective communication between the Managing Director and various departments.
• Handle ad‑hoc assignments and special projects entrusted by the Managing Director.

Required Skills

• Excellent verbal and written communication skills.
• Strong command of English communication.
• Excellent organizational and time‑management skills.
• Strong follow‑up and coordination abilities.
• Good analytical and problem‑solving skills.
• Proficiency in MS Office, especially Excel and PowerPoint.
• Ability to prepare professional presentations and management reports.
• Strong attention to detail.
• Ability to maintain confidentiality.
• Professional personality with excellent interpersonal skills.
• Ability to work under pressure and manage multiple priorities.
• High level of ownership, maturity, and discretion.

Preferred Candidate Profile

• Experience: 3–7 years in Executive Assistant, Personal Assistant, Management Coordinator, or similar senior‑management support role.
• Graduate in any discipline; MBA/PGDM will be an added advantage.
• Prior experience working directly with MD/Director/CEO/Promoter will be preferred.
• Candidates from FMCG, Manufacturing, Export, Food Processing, or Corporate backgrounds will be preferred.
• Should be comfortable working with senior leadership and handling confidential information.

Key Competencies

Executive Coordination | Calendar Management | MIS & Reporting | Follow‑up | Communication | Stakeholder Management | Presentation Skills | Confidentiality | Time Management | Problem Solving

Performance Expectations

The selected candidate will be expected to ensure that the Managing Director's priorities, meetings, communications, follow‑ups, and assigned action points are managed efficiently and completed within defined timelines.

Skills

communication,powerpoint,excel,management