Personal Secretary to CEO

Rainbow International School; Thane; On-site; INR 600,000 - 1,200,000; Full time

Job summary

Rainbow International School seeks an organized Executive Assistant to the CEO to provide comprehensive administrative, operational, and strategic support. You will manage calendars, travel, and correspondence while coordinating across departments to ensure execution of directives.

The role requires discretion, excellent communication, and the ability to handle confidential information, with responsibilities spanning research, reports, and strategic initiatives.

Qualifications

• Graduate or postgraduate background.
• MBA preferred for strategic support role.
• 5–8 years of EA/PS or senior administrative experience.
• Excellent verbal and written communication skills.
• Strong organizational, time management, and multitasking abilities.
• Proficiency in MS Office and digital tools.
• Ability to work under pressure and adapt to changing priorities.
• Willingness to work 6 days a week.

Responsibilities

• Manage and maintain the CEO’s calendar, appointments, and travel plans.
• Act as the first point of contact between the CEO and internal/external stakeholders.
• Draft, review, and manage correspondence, reports, and presentations.
• Coordinate with departments to ensure smooth execution of directives.
• Prepare meeting agendas, take minutes, and follow up on action items.
• Handle confidential and sensitive information with integrity.
• Assist in strategic initiatives, research, and business reports.
• Support the CEO in day-to-day operations and ensure high-level efficiency.

Skills

Verbal communication

Written communication

Organization

Time management

Multitasking

Discretion

Attention to detail

Leadership support

Education

Graduate

Postgraduate

MBA preferred

Tools

MS Office

Digital tools

Job description

About the Role

We are seeking a highly organized and dynamic Executive Assistant to the CEO to provide comprehensive administrative, operational, and strategic support. The role requires excellent communication skills, discretion, and the ability to work closely with top management.

Key Responsibilities

• Manage and maintain the CEO’s calendar, appointments, and travel plans.
• Act as the first point of contact between the CEO and internal/external stakeholders.
• Draft, review, and manage correspondence, reports, and presentations.
• Coordinate with different departments to ensure smooth execution of the CEO’s directives.
• Prepare meeting agendas, take minutes, and follow up on action items.
• Handle confidential and sensitive information with integrity.
• Assist in strategic initiatives, research, and business reports for decision-making.
• Support the CEO in day-to-day operations and ensure high-level efficiency.

Desired Profile

• Graduate / Postgraduate in any discipline (MBA preferred).
• 5–8 years of experience as a PS/ Executive Assistant / Senior Admin role.
• Excellent verbal and written communication skills.
• Strong organizational, time management, and multitasking abilities.
• Proficiency in MS Office (Word, Excel, PowerPoint) and digital tools.
• Ability to work under pressure and adapt to changing priorities.
• Comfortable working 6 days a week
• Professional demeanor, high level of discretion, and attention to detail.