Personal Assistant to Director

JobItUs; Kolkata District; On-site; INR 406,000 - 487,000; Full time

Job summary

JobItUs invites applications for the role of Personal Assistant to the Director at Head Office in Kolkata. You will provide comprehensive administrative and secretarial support, manage the Director's calendar, prepare notes, and coordinate communications with internal and external stakeholders.

The ideal candidate is graduate/postgraduate, with 3–6 years in an EA/PA role, strong English/Hindi, MS Office proficiency, high discretion, and the ability to multitask under minimal supervision.

Qualifications

• Graduate/Postgraduate in any discipline; Business Administration preferred.
• 3–6 years of experience as Personal Assistant/Executive Assistant.
• Preference for manufacturing or corporate group background.

Responsibilities

• Manage the Director's calendar, schedule meetings, and coordinate appointments.
• Handle correspondence including emails, letters, and calls on behalf of the Director.
• Organize and coordinate domestic and international travel and prepare agendas.
• Maintain confidential files, records, and documentation with discretion.
• Track approvals, deadlines, and deliverables for timely follow-up.
• Coordinate with admin/facilities for office arrangements and events.
• Manage expense reports, reimbursements, and petty cash.

Skills

Communication skills

Organizational skills

Discretion

MS Office

Multitasking

Interpersonal skills

Education

Graduate/Postgraduate in any discipline

Business Administration degree preferred

Tools

MS Office

Job description

Role:- Personal Assistant to Director

Department Director's Office / Administration

Reports To Director Location Head Office

Employment Type Full-Time

Job Purpose To provide comprehensive administrative, coordination, and secretarial support to the Director, ensuring smooth day-to-day functioning of the Director's office, effective time management, and seamless communication between the Director and internal/external stakeholders.

Key Responsibilities

• Manage the Director's calendar, schedule meetings, and coordinate appointments, ensuring no conflicts or overlaps.
• Handle correspondence including emails, letters, and calls on behalf of the Director, and draft responses as required.
• Organize and coordinate domestic and international travel, including itineraries, visas, hotel bookings, and logistics. Prepare agendas, take minutes, and follow up on action items for meetings attended by the Director.
• Maintain confidential files, records, and documentation with a high degree of discretion. Prepare reports, presentations, and briefing notes as required by the Director.
• Track pending approvals, deadlines, and deliverables, ensuring timely follow-up.
• Coordinate with the admin/facilities team for office arrangements, events, and hospitality for visitors.
• Manage expense reports, reimbursements, and petty cash related to the Director's office.
• Handle personal errands and tasks for the Director as and when required.
• Maintain absolute confidentiality regarding company and personal matters.

Key Skills & Competencies

• Excellent verbal and written communication skills (English/Hindi).
• Strong organizational and time-management abilities.
• High level of discretion, integrity, and professionalism.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Ability to multitask and work under pressure with minimal supervision.
• Strong interpersonal skills and a proactive, solution-oriented approach.
• Qualification & Experience Graduate/Postgraduate in any discipline; a degree in Business Administration is preferred.
• 3–6 years of experience as a Personal Assistant / Executive Assistant to senior management, preferably in a manufacturing or corporate group setup.

Other Requirements

• Willingness to travel with the Director as required.
• Flexibility to extend working hours based on business needs.
• Female Candidate Required Salary Upto – 40k CTC