Executive Assistant To Director

Lokmat Media; Mumbai; On-site; INR 500,000 - 800,000; Full time

Job summary

Lokmat Media in Mumbai seeks a proactive Executive Assistant to support the Director in managing day-to-day activities, coordination, scheduling and travel. The role requires travel with the Director and flexibility to respond quickly in a fast-paced environment.

The ideal candidate has 2–3 years of related experience, excellent communication skills, and strong proficiency in MS Office and Google Workspace. Male candidates are preferred and local travel will be frequent.

Qualifications

• 2–3 years of experience in Executive Assistant/Personal Assistant or similar coordination role.
• Male candidate preferred.
• Highly proactive, organized and responsible.
• Excellent communication and interpersonal skills.

Responsibilities

• Manage the Director's calendar, meetings and daily schedule.
• Coordinate with internal teams, clients and external stakeholders.
• Handle calls, emails, follow-ups and day-to-day correspondence.
• Prepare meeting notes, presentations, reports and other documents.
• Track pending tasks and follow up to ensure timely closure.
• Assist with travel planning, bookings, itineraries and logistics.
• Travel with the Director for meetings, events and business requirements.
• Ensure the Director is well-prepared for meetings with required information.
• Handle confidential information with discretion and take ad-hoc tasks.

Tools

MS Office

Google Workspace

Job description

South-Central Mumbai / Central Mumbai. Executive Assistant to Director

Location: Worli, Mumbai
Experience: 23 Years

Gender Preference: Male Candidates Only.

We are looking for a proactive and well-organized Executive Assistant to support the Director in managing day-to-day activities, coordination, scheduling and travel. The ideal candidate should be dependable, quick on their feet, comfortable working in a fast-paced environment and willing to travel with the Director as required.

Key Responsibilities

• Manage the Directors calendar, meetings, appointments and daily schedule.
• Coordinate with internal teams, clients and external stakeholders on behalf of the Director.
• Handle calls, emails, follow-ups and day-to-day correspondence.
• Prepare meeting notes, presentations, reports and other documents as required.
• Track pending tasks and proactively follow up to ensure timely closure.
• Assist with travel planning, bookings, itineraries and logistics.
• Travel with the Director for meetings, events and business requirements whenever required.
• Ensure the Director is well-prepared for meetings by coordinating required information and documents.
• Handle confidential information with discretion.
• Take ownership of ad-hoc tasks and ensure smooth day-to-day support to the Director.

Candidate Profile

• 2 to 3 years of experience as an Executive Assistant, Personal Assistant, Management Trainee or in a similar coordination role.
• Male candidate preferred.
• Should be highly proactive, organized and responsible.
• Excellent communication and interpersonal skills.
• Good knowledge of MS Office / Google Workspace.
• Should be comfortable with frequent local travel and accompanying the Director when required.
• Ability to manage multiple tasks and priorities simultaneously.Should have a problem‑solving mindset and the ability to anticipate requirements.
• Must be flexible with working hours depending on the Directors schedule.
• Candidates residing in or around Worli / South-Central Mumbai / Central Mumbai. will be preferred