Personal Assistant

Al Samit International; Mumbai City; On-site; INR 400,000 - 650,000; Full time

Job summary

Al Samit International Pvt. Ltd. Mumbai is seeking a highly organized Personal Assistant/Secretary to support the Director. This full-time, on-site role manages the diary, schedules meetings, coordinates travel, and arranges appointments to ensure efficient time management.

You will handle day-to-day administration, prepare correspondence, maintain records, organize meetings, draft agendas and minutes, and liaise with internal teams and external partners with professionalism and discretion.

Qualifications

• Strong Personal Assistance and Executive Administrative Assistance skills.
• Effective Diary Management and scheduling skills.
• Solid Administrative Assistance and office coordination skills.
• Reliable Clerical skills, including filing, document handling, and data entry.
• Strong written and verbal communication in English; proficiency in additional languages is an advantage.
• High level of professionalism, discretion, and ability to handle confidential information.
• Proficiency in MS Office and common office productivity tools.
• Relevant experience supporting senior leadership; prior experience in recruitment or professional services is beneficial.
• Diploma or bachelor's degree in Business Administration or a related field is preferred.

Responsibilities

• Manage and coordinate daily schedules, appointments, and reminders, ensuring nothing falls through the cracks
• Track multiple ongoing tasks across overseas recruitment, land/property matters, and banking and follow through to completion
• Draft professional emails and correspondence
• Organise, prioritise, and proactively follow up on pending work
• Prepare documents, reports, and presentations as required
• Act as a reliable point of coordination between the Director and internal/external contacts
• 2-5 years of experience in the field.

Skills

PA/EA skills

Diary management

Admin & coordination

Clerical skills

English proficiency

Professionalism & discretion

Senior leadership support

Degree preferred

Education

Business Admin degree

Tools

MS Office

Job description

Job DescriptionPersonal Assistant / Secretary

Al Samit International Pvt. Ltd. Mumbai (On-site, Full-time)

please read description carefully

Company Description - Al Samit International

Al Samit International is a long-established recruitment agency specializing in sourcing skilled manpower from India and Nepal for international clients. With over 45 years of experience, the company has built strong partnerships across the Middle East, Africa, and CIF countries, supporting sectors such as Construction, Maintenance, Mechanical, Electrical, Catering, and more.

Al Samit International connects talent to high-demand international roles with reputable global organizations, helping candidates advance their careers.

Role Description

The Personal Assistant to Director role is a full-time, On-site position based in Mumbai. The role involves managing the Director's diary, scheduling meetings, coordinating travel arrangements, and organizing appointments to ensure effective time management.

The Personal Assistant will handle day-to-day administrative and clerical tasks, including preparing correspondence, maintaining records, and managing files. The role also includes organizing meetings and events, preparing agendas and minutes, and following up on action items.

The Personal Assistant will act as a key point of contact for internal teams and external partners, ensuring professional communication and discretion at all times.

Qualifications

• Candidates should possess strong Personal Assistance and Executive Administrative Assistance skills.
• Candidates should possess effective Diary Management and scheduling skills.
• Candidates should possess solid Administrative Assistance and office coordination skills.
• Candidates should possess reliable Clerical Skills, including filing, document handling, and data entry.
• Strong written and verbal communication skills in English; proficiency in additional languages is an advantage.
• High level of professionalism, discretion, and ability to handle confidential information.
• Proficiency in MS Office and common office productivity tools.
• Relevant experience supporting senior leadership; prior experience in recruitment or professional services is beneficial.
• Diploma or bachelor's degree in Business Administration or a related field is preferred.

more about the Role

We are seeking a highly organised and proactive Personal Assistant / Secretary to provide direct support to the Director. This is a role for someone with a sharp mind, an exceptional memory, and the discipline to manage multiple responsibilities across our business interests from overseas recruitment operations to banking and property-related matters. If you thrive on keeping things moving and seeing tasks through to completion, this role is for you.

Key Responsibilities

• Manage and coordinate daily schedules, appointments, and reminders, ensuring nothing falls through the cracks
• Track multiple ongoing tasks across the business overseas recruitment, land/property matters, and banking and follow each through from start to finish
• Draft professional emails and correspondence
• Organise, prioritise, and proactively follow up on pending work
• Prepare documents, reports, and presentations as required
• Act as a reliable pointof coordination between the Director and internal/external contacts
• 2-5 years of experiencein the field.

Requirements

• Fluent in English, Hindi, and Marathi (spoken and written)
• Strong command of computers and Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Comfortable using AI tools, email drafting, and general office software
• Exceptional memory and organisational skills able to retain, schedule, and track numerous tasks simultaneously
• Strong presence of mindand attention to detail, with the ability to juggle multiple priorities without dropping any
• A proactive, dependable, and discreet working style

Preferred

• Prior experience as a PA, secretary, or executive assistant
• Exposure to recruitment, administration, or a fast-paced business environment