Personal Assistant

Pixel Element; India; Hybrid; INR 350,000 - 550,000; Full time

Job summary

Pixel Element seeks a proactive Office Administrator to manage daily communications across CEO-owned companies, coordinate calendars, prepare MOMs, and support strategic initiatives. The role requires arranging meetings, drafting reports, and assisting recruitment from a base in India.

The candidate should be willing to travel domestically and internationally, adapt to different time zones, and maintain confidentiality with strong MS Office and AI drafting tool skills.

Qualifications

• Graduate degree in any field.
• Excellent proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Good working knowledge of AI tools such as AI variant tools for drafting, summarizing, and productivity enhancement.
• Strong written and verbal communication skills.
• Ability to multitask, prioritize, and maintain confidentiality.
• Self-driven, organized, and detail-oriented with a problem-solving mindset.

Responsibilities

• Manage daily office communications across all companies owned by the CEO.
• Based anywhere in India.
• Willing to work in different timezones.
• Organize and coordinate calendar invites, online meetings, and in-person appointments.
• Document and circulate Minutes of Meetings (MOMs) as required.
• Prepare business-related calculations, financial projections, and assist in implementation of strategies.
• Draft reports and presentations when needed.
• Support in recruitment activities, including preparing job descriptions and assisting in hiring processes.
• Ensure professional documentation and efficient record keeping.
• Be available to travel domestically and internationally when required.

Education

Graduate degree

Tools

MS Office (Word, Excel, PowerPoint, Outlook)

AI drafting tools

Job description

Role & key responsibilities

• Manage daily office communications across all companies owned by the CEO.
• Based anywhere in India
• Willing to work in different timezones
• Organize and coordinate calendar invites, online meetings, and in-person appointments.
• Document and circulate Minutes of Meetings (MOMs) as required.
• Prepare business-related calculations, financial projections, and assist in implementation of strategies.
• Draft reports and presentations when needed.
• Support in recruitment activities, including preparing job descriptions and assisting in hiring processes.
• Ensure professional documentation and efficient record keeping.
• Be available to travel domestically and internationally when required.
  

Required Skills & Qualifications / Preferred candidate profile

• Graduate degree in any field
• Excellent proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Good working knowledge of AI tools such as AI variant tools for drafting, summarizing, and productivity enhancement.
• Strong written and verbal communication skills.
• Ability to multitask, prioritize, and maintain confidentiality.
• Self-driven, organized, and detail-oriented with a problem-solving mindset.