Personal Assistant

KoderXpert Technologies Private Limited; Gandhinagar; On-site; INR 350,000 - 700,000; Full time

Job summary

KoderXpert Technologies Private Limited is seeking an Executive Assistant to support the top leadership. The role will manage the executive's calendar, coordinate global meetings across time zones, and handle correspondence with clients and vendors.

It includes travel planning, document preparation, and cross-functional coordination across HR, IT, Finance, and Projects. The successful candidate will maintain organized digital filing, take meeting minutes, and track action items, while handling

Responsibilities

• Manage the executive's calendar, schedule internal/client meetings, and coordinate across time zones (for global clients/teams)
• Handle emails, calls, and correspondence, including with clients, vendors, and cross-functional teams
• Organize domestic/international travel, visas, accommodation, and itineraries
• Prepare reports, MIS decks, presentations, and meeting documentation
• Coordinate with HR, IT, Finance, and Project teams on behalf of the executive
• Maintain digital filing systems, trackers, and dashboards (Google Sheets/Excel)
• Take minutes in leadership/client meetings and track follow-up action items
• Assist in organizing internal events, town halls, or client visits
• Handle confidential business and technical information with discretion
• Manage expense reports, vendor invoices, and reimbursement processes
• Support onboarding coordination for new hires reporting to the executive, if required

Job description

Key Responsibilities

• Manage the executive's calendar, schedule internal/client meetings, and coordinate across time zones (for global clients/teams)
• Handle emails, calls, and correspondence, including with clients, vendors, and cross-functional teams
• Organize domestic/international travel, visas, accommodation, and itineraries
• Prepare reports, MIS decks, presentations, and meeting documentation
• Coordinate with HR, IT, Finance, and Project teams on behalf of the executive
• Maintain digital filing systems, trackers, and dashboards (Google Sheets/Excel)
• Take minutes in leadership/client meetings and track follow-up action items
• Assist in organizing internal events, town halls, or client visits
• Handle confidential business and technical information with discretion
• Manage expense reports, vendor invoices, and reimbursement processes
• Support onboarding coordination for new hires reporting to the executive, if required