Personal Assistant

KoderXpert Technologies LLP; India; On-site; INR 600,000 - 900,000; Full time

Job summary

KoderXpert Technologies LLP is seeking an Experienced Executive Assistant to manage the executive's calendar, coordinate across time zones, and handle high-priority communications. The role includes preparing reports, organizing travel, and supporting cross-functional teams.

You will take minutes, maintain files, and drive efficient coordination with internal departments while upholding discretion and confidentiality in a dynamic, fast-paced environment.

Qualifications

• Bachelor Degree or Higher.
• Excellent English written and verbal communication skills.
• Strong organizational and time-management skills.
• Proficiency in MS Office / Google Workspace.
• Ability to multitask in a fast-paced environment.

Responsibilities

• Manage the executive's calendar, schedule meetings, and coordinate across time zones.
• Prepare reports, MIS decks, presentations, and meeting documentation.
• Take minutes and track follow-up action items.
• Coordinate with HR, IT, Finance, and Project teams.
• Organize travel, visas, accommodation, and itineraries.

Skills

Executive support without supervision

Calendar management

Communication

MS Office / Google Workspace

Multitasking

Education

Bachelor Degree or Higher

Tools

Google Calendar

Outlook

MS Office

Job description

• Manage the executive's calendar, schedule internal/client meetings, and coordinate across time zones (for global clients/teams)
• Handle emails, calls, and correspondence, including with clients, vendors, and cross-functional teams
• Organize domestic/international travel, visas, accommodation, and itineraries
• Prepare reports, MIS decks, presentations, and meeting documentation
• Coordinate with HR, IT, Finance, and Project teams on behalf of the executive
• Maintain digital filing systems, trackers, and dashboards (Google Sheets/Excel)
• Take minutes in leadership/client meetings and track follow-up action items
• Assist in organizing internal events, town halls, or client visits
• Handle confidential business and technical information with discretion
• Manage expense reports, vendor invoices, and reimbursement processes
• Support onboarding coordination for new hires reporting to the executive, if required

Organizational Skills

Autonomy

Discretion & Confidentiality

Responsibilities

• Manage the executive's calendar and schedule meetings
• Prepare reports, presentations, and meeting documentation
• Take minutes and track follow-up action items
• Coordinate with internal teams and external stakeholders
• Organize travel, accommodation, and itineraries

Must Have

• Bachelor Degree or Higher
• Excellent English written and verbal communication skills
• Strong organizational and time-management skills
• Proficiency in MS Office / Google Workspace
• Ability to multitask in a fast-paced environment

Nice to have

• Priorexperience in an administrative role
• Familiarity with scheduling tools (Google Calendar, Outlook)
• Basic understanding of IT industry workflows
• Strong attention to detail

What's great in the job?

• Great team of smart people, in a friendly and open culture
• No micromanagement — real responsibility and autonomy from day one
• Build a versatile skill set spanning admin, coordination, and communication
• Real responsibilities and challenges in a fast-evolving company
• Fast-track growth path into roles like Executive Assistant or Operations

Each employee has a chance to see the impact of his work.You can make a real contribution to the success of the company. Several activities are often organized all over the year, such as weeklysports sessions, team building events and much more

A full-time position
Attractive salary package.

Trainings

12 days / year, including
6 of your choice.