Executive Assistant

PAREKH; Goregaon; On-site; INR 600,000 - 1,200,000; Full time

Job summary

PAREKH in Maharashtra's Goregaon seeks an Executive Assistant to provide comprehensive support to senior leadership, managing calendars, coordinating meetings, and safeguarding confidential information. You will prepare MIS reports and dashboards, support strategic reviews, and track initiatives across business units, ensuring timely follow-ups and professional stakeholder communication.

The role demands proactive organization, discretion, and strong analytical skills, with experience in

Qualifications

• Highly organized, proactive and analytical mindset.
• Experience in managing executive calendars and travel.
• Ability to prepare management reports and presentations.

Responsibilities

• Manage Executive calendar, meetings, travel, and expenses.
• Prepare agendas, briefing notes, and background materials.
• Serve as main liaison between Executive and stakeholders.
• Maintain confidential records and trackers for actions.
• Prepare MIS reports and dashboards; track metrics and variances.
• Coordinate board meetings, leadership reviews, and offsites.
• Support strategic initiatives with cross-team coordination.

Skills

Calendar management

Executive support

Stakeholder communication

Confidential records

Data analysis

Dashboard creation

Tools

Excel

PowerPoint

MS Office

Job description

About the Role

We are seeking a highly organized, proactive, and analytical Executive Assistant to provide comprehensive executive and administrative support to senior leadership. The role involves managing executive schedules, coordinating meetings, preparing MIS/management reports and presentations, facilitating stakeholder communication, and ensuring timely follow-up on key initiatives while maintaining the highest standards of professionalism, confidentiality, and efficiency.

Key Responsibilities

Executive Assistance & Management Support

• Manage the Executive's calendar, meetings, board communications, and domestic/international travel including bookings, itineraries, and expense claims.
• Prepare meeting agendas, briefing notes, and background material for the Executive.
• Act as the main point of contact between the Executive Office and internal/external stakeholders (business heads, teams, clients, vendors, consultants).
• Maintain confidential records and documentation with accuracy and security.
• Track key commitments and deadlines and follow up on time.
• Anticipate the Executive's needs, handle administrative issues proactively, and assist with personal tasks (appointments, travel, etc.) with discretion.

MIS & Management Reporting

• Prepare weekly/monthly/quarterly MIS reports and dashboards.
• Collect and validate data from different departments.
• Track key metrics and flag variances or trends needing attention.
• Maintain trackers for targets, budgets, and action items.
• Ensure reports are accurate, timely, and consistent.
• Build Excel/PowerPoint dashboards, executive summaries, and market/benchmarking research to support decisions.

Strategic Meetings & Business Reviews

• Plan and coordinate board meetings, leadership reviews, offsites, and executive visits agendas, presentations, logistics, minutes, and action follow-ups.
• Attend strategic meetings and record key decisions and action items.
• Support preparation of business review presentations and strategic planning material.

Project & Follow-up Management

• Support the Executive on strategic initiatives business research, Business Development, FP&A, Strategy, and Process Improvement by coordinating across teams.
• Maintain trackers for projects, timelines, and milestones, andS provide periodic updates.
• Follow up with teams and escalated delays or issues.
• Prepare summaries and updates on project progress for management.