Operations Executive Trade Documentation -Textile -Gurgaon

Symphoni Hr; Gurugram District; On-site; INR 350,000 - 700,000; Full time

Job summary

Symphoni Hr is seeking a candidate to manage end-to-end trade documentation for both domestic and international shipments. The role involves preparing invoices, packing lists, export documents, and certificates, while coordinating with suppliers, customers and logistics partners.

You will track shipments, support customs clearance, and process relevant GST/HSCode documentation. The ideal candidate will be proficient in SAP/HANA and MS Excel to generate MIS reports and maintain accurate shipment

Qualifications

• Experience in preparing and verifying trade documents for domestic and international shipments.
• Familiarity with GST, HS Codes, Bill of Entry and Shipping Bill processes.
• Proficiency using SAP/HANA for PO, GRN, inventory and shipment transactions.
• Strong MS Excel skills for MIS reports and shipment tracking.

Responsibilities

• Handle domestic & international trade documentation.
• Prepare & verify Invoice, Packing List, BL/AWB, COO, FTA/COO certificates and shipping documents.
• Coordinate with suppliers, customers, logistics partners and internal teams.
• Track import shipments, ETD/ETA, vessel movement, port coordination and delivery.
• Support customs clearance and related documentation.
• Handle HSN/HS Code, GST, Bill of Entry & Shipping Bill documentation.
• Manage PO, GRN, invoice, delivery & shipment-related transactions.
• Work on SAP/HANA for PO, GRN, inventory, invoice and shipment transactions.
• Prepare MIS, stock reports, shipment tracking and reconciliation using MS Excel.

Skills

Trade documentation handling

Stakeholder coordination

Attention to detail

Tools

SAP/HANA

MS Excel

Job description

Key Responsibilities:

• Handle domestic & international trade documentation
• Prepare & verify Invoice, Packing List, BL/AWB, COO, FTA/COO certificates and shipping documents
• Coordinate with suppliers, customers, logistics partners and internal teams
• Track import shipments, ETD/ETA, vessel movement, port coordination and delivery
• Support customs clearance and related documentation
• Handle HSN/HS Code, GST, Bill of Entry & Shipping Bill documentation
• Manage PO, GRN, invoice, delivery & shipment-related transactions
• Work on SAP/HANA for PO, GRN, inventory, invoice and shipment transactions
• Prepare MIS, stock reports, shipment tracking and reconciliation using MS Excel