Export Documentation Executive

VDs Placement Consultancy Mumbai; Mumbai, Navi Mumbai; On-site; INR 240,000 - 480,000; Full time

Job summary

VDs Placement Consultancy Mumbai is seeking an Export Documentation Executive to prepare export paperwork, ensure regulatory compliance, and coordinate with freight forwarders for timely shipments.

The role requires strong communication, organizational skills, and a solid understanding of INCOTERMS and shipping processes, with a focus on accuracy and deadlines.

Qualifications

• Bachelors degree in Business, Commerce, International Trade, or related fields.
• Proficient in export documentation software and tools.
• Strong understanding of INCOTERMS and international shipping processes.
• Excellent communication and organizational skills.
• Ability to work under pressure and meet deadlines.

Responsibilities

• Prepare export documentation including invoices, packing lists, certificates of origin, and other relevant documents.
• Ensure all documentation complies with regulations and customer requirements.
• Liaise with freight forwarders, customs brokers, and shipping companies for smooth logistics.
• Coordinate with internal teams like production, sales, and accounts to ensure timely shipments.
• Maintain records of shipments, export activities, and relevant correspondences.

Skills

Documentation

Export documentation software

communication

Organizational skills

Deadline management

Education

Bachelor's degree in Business/Commerce/International Trade

Tools

Export documentation software

Job description

Key Responsibilities:

1. Documentation Preparation:

• Prepare export documentation including invoices, packing lists, certificates of origin, and other relevant documents.
• Ensure all documentation complies with regulations and customer requirements.

2. Coordination:

• Liaise with freight forwarders, customs brokers, and shipping companies for smooth logistics.
• Coordinate with internal teams like production, sales, and accounts to ensure timely shipments.

3. Customs and Compliance:

• Ensure compliance with international trade laws, customs regulations, and company policies.
• Handle custom clearances and manage required permits/licenses.

4. Data Management:

• Maintain records of shipments, export activities, and relevant correspondences.
• Update and manage export databases and systems.

5. Problem Resolution:

• Address and resolve issues related to documentation, shipping delays, or compliance discrepancies.

Key Skills ad Qualifications:

• Bachelors degree in Business, Commerce, International Trade, or related fields.
• Proficient in export documentation software and tools.
• Strong understanding of INCOTERMS and international shipping processes.
• Excellent communication and organizational skills.
• Ability to work under pressure and meet deadlines.