Export Documentation Executive

Jewel Impex; Mumbai; On-site; INR 350,000 - 600,000; Full time

Job summary

Jewel Impex is seeking an Export Documentation executive to manage pre- and post-shipment documentation, invoicing, and shipment tracking. You will coordinate with overseas buyers, CHA, freight forwarders, and banks to ensure timely and compliant export processes.

The role involves handling DGFT filings, Certificate of Origin, and L/C related activities, with SAP used for financial entries and MIS reporting. Experience in Advance License is a plus.

Qualifications

• Experience in export documentation and banking coordination.
• Knowledge of DGFT and Certificate of Origin processes.
• Experience with SAP for financial entries.

Responsibilities

• Prepare export invoices and packing lists.
• Track shipments and coordinate with CHA, freight forwarders, and shipping agents.
• Submit documents to banks and DGFT; handle remittances and settlement instructions.
• Coordinate with export team and banks for document movement and bank formalities.
• Check bank interest calculations and pass entries in SAP.
• Prepare MIS on pending issues and actions.
• Assist with Certificate of Origin, fumigation/insurance certificates, BL instructions.
• Follow up with CHA/Forwarder for ETD/ETA and freight bills.
• Prepare BRC.
• Optional: Advance License experience.

Skills

Export docs

Bank coordination

Shipping coordination

SAP experience

Tools

SAP

Job description

Responsible for Pre & Post Documentation, preparing export Invoice, packing List, tracking Shipment, Letter of credit, Coordination with Overseas Buyers, CHA, freight forwarders & Shipping Agents regarding shipments,

• Handling Export documents and submission to Banks, DGFT, etc
• Keeping track of remittances received and providing settlement instructions to Banks Invoice wise
• Coordination with Export team and Banks for the tracking of documents movement, submission and checking the final completion of all formalities for the Banks, DGFT etc.
• Dealing with Banks for the Export documents related issues, payments issues, handling Exchange control requirements etc
• Keeping track of the Pre and Post in shipment credit the bank0073, utilization, settlement, drawl thereof and submission of necessary documents for drawl of the limits
• Checking of Bank Interest calculation, applicability, etc and passing entries in the SAP system
• Coordination with Banks and internal team for the completion of related works and follow-up.
• Application for certification of Certificate of Origin-DGFT, Memon Chamber, Preparation of ACD, BL instruction. Intimation for Fumigation Certificate / Insurance Certificate. Follow-up with CHA/Forwarder for ETD, ETA, Bill of Lading & Checking Freight Bill. Checking BL Draft.
• Preparing BRC.
• Preparing MIS related to the work to inform the pending issues, stays action taken / being taken etc.
• Experience in Advance License (optional)Role & responsibilities

Preferred candidate profile