Operations and Vendor manager

Kriya; Mysuru; On-site; INR 600,000 - 900,000; Full time

Job summary

Kriya is seeking an Operations & Vendor Manager to ensure every event moves smoothly from planning to execution. You will work closely with founders, creative team, clients and vendors to translate plans on paper into flawless on-ground delivery.

This role is highly execution-oriented; you should enjoy fieldwork, coordinating people, solving problems and keeping the client experience seamless, even when plans change.

Qualifications

• Bachelor's degree or equivalent.
• Prior experience managing vendors and on-ground event execution.
• Strong communication and negotiation skills.
• Good knowledge of MS Excel / Google Sheets.
• Willingness to work weekends, evenings and extended hours during events, and travel locally for venues/events.
• Valid driving licence - an advantage.

Responsibilities

• Execution: Prepare checklists, timelines and execution plans; coordinate setup, event flow and dismantling; be present on-ground and own delivery start to finish.
• Vendor Management: Build and maintain a strong vendor network; negotiate rates and terms; maintain rate cards and evaluate vendors post-event.
• On-Ground Problem Solving: Handle last-minute changes calmly, coordinate multiple vendors, and keep the client experience smooth.
• Cost Tracking: Compare quotations, track expenses and vendor payments, stay within budgets.
• Team Coordination: Brief and coordinate event coordinators, freelancers and vendor teams on-site.
• Process: Maintain SOPs, checklists and vendor databases; document learnings after every event.

Skills

Extremely organised

Strong at follow-ups

Excellent communicator

Comfortable negotiating with vendors

Able to juggle multiple things at once

Calm under pressure

Proactive and solution-oriented

Detail-oriented

Firm but respectful with vendors

Willing to get hands dirty

Education

Bachelor's degree or equivalent

Tools

MS Excel

Google Sheets

Job description

Operations & Vendor Manager

Role Description

As an Operations & Vendor Manager, you will be responsible for ensuring that every event moves smoothly from planning to execution.

You will work closely with the founders, creative team, clients and vendors to make sure that what is planned on paper is executed perfectly on-ground.

This is a highly execution-oriented role. You should enjoy being on the field, solving problems, coordinating people and making things happen.

Key Responsibilities

• Execution: Prepare checklists, timelines and execution plans; coordinate setup, event flow and dismantling; be present on-ground and own delivery start to finish
• Vendor Management: Build and maintain a strong vendor network (décor, florals, lighting, sound, rentals, manpower, etc.); negotiate rates and terms; maintain rate cards and evaluate vendors post-event
• On-Ground Problem Solving: Handle last-minute changes calmly, coordinate multiple vendors simultaneously, and keep the client experience smooth even when things go wrong behind the scenes
• Cost Tracking: Compare quotations, track expenses and vendor payments, stay within approved budgets
• Team Coordination: Brief and coordinate event coordinators, freelancers and vendor teams on-site
• Process: Maintain SOPs, checklists and vendor databases; document learnings after every event

We're Looking For Someone Who Is

• Extremely organised
• Strong at follow-ups
• Excellent communicator
• Comfortable negotiating with vendors
• Able to juggle multiple things at once
• Calm under pressure
• Proactive and solution-oriented
• Detail-oriented
• Firm but respectful with vendors
• Willing to get hands dirty

Most importantly — someone who takes ownership. If something goes wrong at an event, the mindset should be "How do I solve this?" not "Whose job was this?"

Essentials

• Bachelor's degree or equivalent
• Prior experience managing vendors and on-ground event execution
• Strong communication and negotiation skills
• Good knowledge of MS Excel / Google Sheets
• Comfortable creating schedules, checklists and trackers
• Willingness to work weekends, evenings and extended hours during events, and travel locally for venues/events
• Valid driving licence - an advantage

Preferred Background

• Event Management
• Wedding Planning
• Hospitality
• Hotel Management
• Production / Event Production
• Operations
• Experiential Marketing
• Corporate Events
• Banquet / Venue Operations

A formal event-management degree is not mandatory if you have strong hands-on event experience.