Manager - Event Operations (Logistics)

India Inc; Ahmedabad District; On-site; INR 700,000 - 900,000; Full time

Job summary

India Inc is looking for a Manager - Events to lead the planning and execution of events in Ahmedabad District, Gujarat. You will ensure successful operations by coordinating with teams, managing budgets, and building relationships with vendors.

The ideal candidate has a degree in event management or business administration, and at least 7 years of experience in event planning. Join a dynamic organization and make a significant impact on its success.

Qualifications

• 7 years or more of relevant work experience.
• Strong background in managing logistics for various events.
• Excellent negotiation and communication skills.

Responsibilities

• Plan, organize, and execute events successfully.
• Collaborate with teams to create comprehensive event plans.
• Manage vendor contracts and relationships.

Skills

Event planning

Team leadership

Budget management

Stakeholder communication

Vendor relationship management

Risk management

Education

Degree in event management/business administration

Job description

Job Description

As Manager - Events, you will be responsible for the overall planning, organising, and executing various aspects of events to ensure their smooth and successful operation. You will be responsible for ensuring that all logistical and operational aspects align seamlessly, contributing to the overall success of the event. The opportunity is for someone who wants to be part of a growing and dynamic organisation and wants to be part of shaping its future success.

7 years or more of relevant work experience

Degree in event management/business administration

Responsibilities

• Collaborating with various teams to create a comprehensive event plan that covers all logistical details, prepare RFPs for vendors.
• Identifying and securing vendors/suppliers required for the event. Negotiating contracts, managing relationships, and ensuring timely deliveries of services.
• Collaborating with various teams, such as AV, catering, travel, and registration, to ensure proper communication and coordination.
• Overseeing on-site setup, execution of the event. Addressing any operational challenges in real-time to ensure a smooth attendee experience.
• Ensuring that all event elements meet quality standards, from signage and branding to guest experience and technical setups.
• Working within the allocated budget, tracking expenses, and managing cost-effective solutions without compromising the event's quality.
• Identifying potential risks and developing contingency plans to address unforeseen issues that may arise during the event.
• Keeping key stakeholders informed about the event's progress, addressing concerns, and providing regular updates.

Qualifications & Skills

• Previous experience in planning and executing a range of events such as conferences, summits, and networking receptions/dinners.
• Ability to lead and manage teams, both internal and external, to achieve successful event outcomes. (Tight schedules, prioritise tasks, and ensure that all elements of an event run on time)
• Experience in managing event budgets and expenses, including cost tracking and cost‑saving strategies.
• Experience in effectively communicating with stakeholders, and team members to ensure alignment and understanding of event goals.
• Strong track record of building and maintaining positive relationships with vendors and suppliers.
• Ability to adapt to changing circumstances and make quick suggestions/decisions as situations evolve.