Junior Operations Executive - Events

Caliber Organisation; Mumbai; On-site; INR 350,000 - 480,000; Full time

Job summary

Caliber Organisation in Mumbai seeks an energetic Operations Executive Events to support planning, coordination, and execution of corporate events, brand activations, exhibitions, conferences, and other experiential projects.

You will coordinate with clients, vendors, production teams, venues, and internal departments to ensure events are delivered on time, within budget, and to the required quality. Travel to venues and flexible hours, including weekends, may be required.

Qualifications

• Experience in planning and executing corporate events, exhibitions, conferences, and brand events.
• Excellent communication and interpersonal skills.
• Ability to coordinate with multiple vendors, clients, and internal teams.

Responsibilities

• Assist in planning and executing corporate events, exhibitions, conferences, activations, and brand events.
• Coordinate with clients to understand event requirements, timelines, and deliverables.
• Coordinate with vendors, production teams, decorators, AV teams and partners.
• Manage event logistics including venue setup, transportation, manpower, equipment, branding, and materials.
• Prepare and maintain event documents, checklists, schedules, and trackers.
• Visit event venues to inspect sites and plan execution.
• Ensure branding and decor meet approved designs.
• Travel to venues as required.

Skills

Event coordination

Communication skills

Vendor coordination

Planning & organizing

Time management

Multitasking

Problem solving

Event production

Logistics

MS Excel

MS Word

PowerPoint

Google Workspace

Travel readiness

Weekend availability

Job description

Job Overview

• We are looking for an energetic, organized, and detail-oriented Operations Executive Events to support the planning, coordination, and execution of corporate events, brand activations, exhibitions, conferences, and other experiential projects.
• The candidate will be responsible for coordinating with clients, vendors, production teams, event venues, and internal departments to ensure smooth execution of events within timelines and budgets.

Key Responsibilities

• Assist in planning and executing corporate events, exhibitions, conferences, activations, and brand events.
• Coordinate with clients to understand event requirements, timelines, and deliverables.
• Coordinate with vendors, fabricators, production agencies, decorators, AV teams, and other event partners.
• Manage event logistics including venue setup, transportation, manpower, equipment, branding, and materials.
• Prepare and maintain event-related documents, checklists, schedules, and trackers.
• Coordinate with the creative and production teams to ensure timely execution of event requirements.
• Conduct regular follow-ups with vendors and internal teams to ensure deadlines are met.
• Assist in obtaining quotations, comparing vendor costs, and coordinating procurement.
• Support the preparation of BOQs, work orders, vendor briefs, and operational documents.
• Visit event venues for site inspections, measurements, setup planning, and execution supervision.
• Ensure branding, fabrication, dcor, signage, and other event elements are executed as per approved designs.
• Coordinate manpower and on-ground staff during event setup and execution.
• Monitor event setup, dismantling, and post-event activities.
• Troubleshoot operational issues during events and coordinate quick resolutions.
• Ensure all event activities are completed within agreed timelines and quality standards.
• Maintain good working relationships with vendors, clients, venues, and event partners.
• Prepare post-event reports and documentation as required.
• Travel to event venues and locations as required for project execution.

Skills

• Strong event coordination and execution skills.
• Excellent communication and interpersonal skills.
• Strong vendor and client coordination abilities.
• Good planning, organizational, and time-management skills.
• Ability to handle multiple projects simultaneously.
• Strong follow-up and problem-solving skills.
• Good knowledge of event production and logistics.
• Ability to work under pressure and meet tight deadlines.
• Proficiency in MS Excel, Word, PowerPoint, and Google Workspace.
• Willingness to travel and work flexible hours, including weekends, depending on event requirements.