Event Operations Executive

Dare2Gear; Dadri; On-site; INR 279,000 - 390,600; Full time

Job summary

An events management company is seeking an Entry-level Event Operations Coordinator who will play a vital role in coordinating and executing events. You will manage logistics, supervise event staff, and ensure successful event operations. The ideal candidate should possess a Bachelor's degree and at least 2 years of relevant experience. Strong organizational and communication skills are essential for this full-time position based in Dadri, Uttar Pradesh.

Qualifications

• Minimum 2 years of experience in event coordination or operations.
• Willingness to travel for events if required.
• Flexibility to work evenings, weekends, and holidays as needed.

Responsibilities

• Manage event execution and coordinate with vendors.
• Oversee logistics of event materials and setup.
• Act as a point of contact for on-site operations.
• Assist in post-event feedback collection and analysis.

Skills

Strong organizational and multitasking abilities

Excellent communication and interpersonal skills

Proficiency in event management software and MS Office Suite

Attention to detail

Problem-solving skills

Ability to work under pressure

Education

Bachelor’s degree in Event Management, Hospitality or related field

Job description

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The Event Operations Coordinator will assist in the execution, and evaluation of events, ensuring that all logistical and operational elements are seamlessly integrated. This role requires strong organizational skills, attention to detail, and the ability to work in a fast-paced environment.

Responsibilities

• Event Execution & Coordination
• Manage the execution of events, with full responsibility for ensuring timelines of action plans.
• Coordinate with vendors, suppliers, and contractors to manage services and resources needed for the event.
• Manage the setup, operation, and teardown of events.
• Ensure all event operations comply with company policies and legal regulations.

• Logistics Management
• Manage the logistics of event materials, equipment, and supplies.
• Coordinate transportation, accommodation, and catering services for event staff and participants.
• Oversee the setup of event spaces, including seating arrangements, AV equipment, and signage.

• On-site Event Management
• Act as the point of contact for all on-site operations during events.
• Supervise event staff and volunteers, ensuring all roles are performed effectively.
• Handle any on-site issues or emergencies with quick and effective solutions.
• Ensure the event schedule is followed and adjust plans as needed to accommodate changes.
• Communicate with event vendors and stakeholders to ensure all deliverables are met.
• Research and manage vendors as per the requirements of the business.
• Ensure timely payments and contract fulfilment.

• Post-Event Evaluation
• Assist in the collection and analysis of event feedback and metrics.
• Participate in post-event debriefs to identify areas for improvement.
• Manage the return or disposal of event materials and equipment.
• Prepare event reports and summaries for review by senior management.

Qualifications

• Education: Bachelor’s degree in Event Management, Hospitality or related field.
• Experience: Minimum 2 years of experience in event coordination, operations, or a similar role.
• Skills:
• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Proficiency in event management software and MS Office Suite.
• Ability to work under pressure and meet tight deadlines.
• Attention to detail and problem-solving skills.
• Flexibility to work evenings, weekends, and holidays as needed.
• Physical Requirements: Willingness to travel for events, if required.

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Management and Manufacturing
• Industries: Events Services