Openings For Executive Administrator

Tekskills Inc.; Chennai; On-site; INR 300,000 - 540,000; Full time

Job summary

Tekskills Inc. in Chennai seeks an Admin Executive with 3-5 years of administration experience. You will manage printing, stationery, vendor communications, invoicing, and rate contracts while handling general admin tasks for smooth office operations.

The role includes hotel bookings, guest transportation, front office duties, workstation management, and liaison with vendors to ensure cost-effective services.

Qualifications

• 3-5 years of experience in handling administration job.
• Bachelor's degree or equivalent.
• Experience in vendor management and admin tasks.

Responsibilities

• Printing & stationery management: visiting cards, ID cards, and stock of letter heads and envelopes.
• Vendor management: contact vendors, arrange invoices, quotations, rate contracts, and monitor payments.
• General admin: hotel bookings, guest transportation, front office, workstation allocation, and day-to-day facility management.
• Coordination with internal teams and external partners for smooth facility operations and compliance.

Skills

Administration

Vendor management

Facility coordination

Guest management

Office management

Education

Bachelor's degree

Job description

Hi

We are hiring for Admin Executive

Experience: 3-5 years of experience in handling administration job

Education: Any Bachelor degree

Printing & Stationery.

• Taking care requests related to Visiting Cards/ID cards etc.,
• Managing the stock of Letter heads /Envelops etc.
• Managing stationery stocks & preparing monthly requirements.

Vendor Management:

• Communication with vendors related to their service issues.
• Talking to vendors for arranging Invoices related to various services
• Arranging Quotations for admin related requirements
• Checking and processing of Invoices by making necessary entries.
• Preparing rate contract letters
• Assessing the vendor related activities like , flower supply, soft beverages & Lunch & Snacks, newspaper & magazine supply, tea /coffee vending machine, etc.
• Use to compare quotations of competitive vendors, sample testing, rate negotiations, annual contract with them, monitoring their payment module & ensuring a cost effective operation.

General Admin.

• Booking of hotel accommodation for guests
• Arranging transportation for guests.
• Communication with guests & sr. management.
• Processing of all he admin invoice in Tool
• Workstation Allocation for new hires
• Assigning Cupboard and Drawers
• Preparing necessary documents for Mobile/Data card Connection based on approvals
• Managing and updating Workstation database
• Handling employees requests related to vehicles for inter office movement
• Handling shuttle between Silk board Metro & Office.
• Preparing Monthly statement related to Airtel & Vodafone Mobile phone.
• Parking space management.
• Managing day to day activities.
• Handling corporate tie-ups with all-star category hotels.
• Company vehicle management.
• Coordination with local Police/Authorities for routine checkup in the facility area.
• Front office & Guests Management:
• Visitors Management.
• Handling Insurance for employees as well as vehicles.