Opening For Admin Executive

Tekskills Inc.; Kolkata District; On-site; INR 350,000 - 480,000; Full time

Job summary

Tekskills Inc. is seeking an Admin Executive in Bangalore with 3–5 years of experience handling comprehensive administration duties. The role includes managing stationery stocks, coordinating with vendors for invoices and quotations, and organizing guest logistics.

The ideal candidate holds a bachelor's degree and is capable of handling front desk tasks, travel arrangements, and monthly admin invoicing to ensure smooth operations.

Qualifications

• 3–5 years of experience in handling administration duties.
• Candidate should have a bachelor degree or higher.
• Experience in vendor coordination and general admin tasks.

Responsibilities

• Handle Visiting Cards/ID cards requests and related admin tasks.
• Manage stock of letters, envelopes and stationery; prepare monthly requirements.
• Coordinate with vendors for invoices, quotations, and contracts.
• Process admin invoices and maintain workstation/database records.
• Arrange hotel accommodations and transportation for guests.
• Front desk and guests management; coordinate with sr. management.

Skills

Administration

Vendor management

Facilities coordination

Guest handling

Education

Bachelor's degree

Job description

Hi all

We are hiring for Admin Executive

Location: Bangalore

Experience: 3-5 years of experience in handling administration job

Education: Any Bachelor degree

Printing & Stationery.

• Taking care requests related to Visiting Cards/ID cards etc.,
• Managing the stock of Letter heads /Envelops etc.
• Managing stationery stocks & preparing monthly requirements.

Vendor Management:

• Communication with vendors related to their service issues.
• Talking to vendors for arranging Invoices related to various services
• Arranging Quotations for admin related requirements
• Checking and processing of Invoices by making necessary entries.
• Preparing rate contract letters
• Assessing the vendor related activities like , flower supply, soft beverages & Lunch & Snacks, newspaper & magazine supply, tea /coffee vending machine, etc.
• Use to compare quotations of competitive vendors, sample testing, rate negotiations, annual contract with them, monitoring their payment module & ensuring a cost effective operation.

General Admin.

• Booking of hotel accommodation for guests
• Arranging transportation for guests.
• Communication with guests & sr. management.
• Processing of all he admin invoice in Tool
• Workstation Allocation for new hires
• Assigning Cupboard and Drawers
• Preparing necessary documents for Mobile/Data card Connection based on approvals
• Managing and updating Workstation database
• Handling employees requests related to vehicles for inter office movement
• Handling shuttle between Silk board Metro & Office.
• Preparing Monthly statement related to Airtel & Vodafone Mobile phone.
• Parking space management.
• Managing day to day activities.
• Handling corporate tie-ups with all-star category hotels.
• Company vehicle management.
• Coordination with local Police/Authorities for routine checkup in the facility area.
• Front office & Guests Management:
• Visitors Management.
• Handling Insurance for employees as well as vehicles.