Admin Executive

Tekskills Inc.; Kolkata District; On-site; INR 250,000 - 420,000; Full time

Job summary

Tekskills Inc. in Kolkata is seeking an Admin Executive with 3–5 years of administration experience and a Bachelor’s degree. The role involves Printing & Stationery management and handling office operations to ensure smooth daily activities.

Responsibilities include vendor coordination, invoicing, stock control, travel and hotel arrangements for guests, front office and visitors management, and timely processing of admin invoices with proper records.

Qualifications

• 3–5 years of administration experience.
• Any Bachelor degree.
• Experience with Printing & Stationery management.

Responsibilities

• Printing & Stationery management.
• Vendor management and invoicing.
• Stocking letterheads, envelopes and related supplies.
• Monthly procurement planning and stationery stock forecasting.
• Vendor communication for service issues and invoices.
• Arranging quotations and managing admin related requirements.
• Invoice processing and necessary entries.
• Workstation allocation and asset management.
• Front office and visitors management.
• Coordination with guests and senior management.

Skills

Administrative skills

Education

Bachelor's degree

Job description

Job Summary

Hi all We are hiring for Admin Executive

Experience: 3-5 years of experience in handling administration job Education: Any Bachelor degree Printing & Stationery.

Responsibilities

• Printing & Stationery.


• Taking care requests related to Visiting Cards/ID cards etc.,


• Managing the stock of Letter heads /Envelops etc.


• Managing stationery stocks & preparing monthly requirements.


• Vendor Management Communication with vendors related to their service issues.


• Talking to vendors for arranging Invoices related to various services


• Arranging Quotations for admin related requirements


• Checking and processing of Invoices by making necessary entries.


• Preparing rate contract letters


• Assessing the vendor related activities like , flower supply, soft beverages & Lunch & Snacks, newspaper & magazine supply, tea /coffee vending machine, etc.


• Use to compare quotations of competitive vendors, sample testing, rate negotiations, annual contract with them, monitoring their payment module & ensuring a cost effective operation.


• General Admin.


• Booking of hotel accommodation for guests


• Arranging transportation for guests.


• Communication with guests & sr. management.


• Processing of all he admin invoice in Tool


• Workstation Allocation for new hires


• Assigning Cupboard and Drawers


• Preparing necessary documents for Mobile/Data card Connection based on approvals


• Managing and updating Workstation database


• Handling employees requests related to vehicles for inter office movement


• Handling shuttle between Silk board Metro & Office.


• Preparing Monthly statement related to Airtel & Vodafone Mobile phone.


• Parking space management.


• Managing day to day activities.


• Handling corporate tie-ups with all-star category hotels.


• Company vehicle management.


• Coordination with local Police/Authorities for routine checkup in the facility area.


• Front office & Guests Management


• Visitors Management.


• Handling Insurance for employees as well as vehicles.