Admin Executive-Chennai

Annova Solutions Corp.; Chennai District; On-site; INR 250,000 - 350,000; Full time

Job summary

Annova Solutions Corp. in Chennai is seeking an Office Admin to manage front-desk operations, vendor coordination, records, and procurement of consumables.

The candidate will handle receptionist tasks, attendance tracking, CCTV oversight, and ensure compliance, security, and timely billing.

Qualifications

• Execution excellence, with end-to-end ownership.
• Ability to establish and maintain strong connections with people.
• Demonstrates a keen understanding of basic business operations.
• Proactively confronting difficult issues; making correct choices and taking necessary action.
• High energy and keen willingness to learn.
• Ability to think creatively and work in complex situations.
• Engage your own team in developing and committing to action plans.

Responsibilities

• Maintain records of delivery challans, service reports, and activity logs.
• Track domestic inward/outward couriers and vendor coordination at reception.
• Attend employee requests and vendor handling at reception.
• Oversee purchases and consumption of consumables.
• Review monthly bills/invoices against purchase orders and process for payment.
• Oversee security activities in coordination with Security and housekeeping.
• Manage vendor, visitor, and interview candidate tracking.
• Coordinate seating for guests and new joiners.
• Maintain pantry supplies and pantry maintenance.
• Issue photo IDs / access cards records.
• Maintain key management and data for keys.
• Attend vendor verifications and corrections.
• Prepare admin reports as per frequency.
• Coordinate with vendors for quotations.
• Prepare post-shift daily task reports.
• Maintain registers at reception.
• New joining seating and guest seating coordination.
• Manage accommodation requests if any.
• Ensure compliance documentation with vendors.
• Coordinate with service vendors (AC, plumbing, electrical).
• Liaise with food and snacks vendors.
• Audit compliance documentation.
• Supply stationery to employees as required.
• Ensure daily supplies of drinking water and milk.
• Supervise CCTV and access control system.
• Guest seating and lunch arrangements as needed.
• Pest control tracking.
• Arrange decor for employee engagement activities.
• Stationery management.
• Process bills/invoices on time for admin.
• Vendor management for admin services.
• Space management for location/site.
• Support audits under admin.
• Liaise with stakeholders including vendors, partners, government agencies.
• Coordinate with building contractors for concerns and compliance.

Skills

Execution

People skills

Business ops

Problem solving

Adaptable

Job description

• To keep record of various delivery challans/ Service Reports/ Activity Logs
• Keeping track of domestic Inward and Outward couriers
• Attending employee requests at reception & Vendor handling at reception
• To keep track of Purchases and Consumption of all consumable material
• To do first check of all monthly bills/ invoices against Purchase Orders and process for payment
• Look after daily security activity in co-ordination with Security + end to end housekeeping mgmt.
• Track of vendor’s, visitor’s, guest’s, interview candidate's
• Keeping track regarding seating arrangement of guest & new joiner.
• T o keep track of pantry consumables and maintenance of Pantry
• Maintaining the record for issuing Photo ID / Access Cards
• Key Management & data maintaining of keys wherever needed
• Attendance of all Vendor's verification & correction
• admin reports closure as per frequency
• Keep the track for quotation regarding coordination with vendor
• Post shift completion report on daily task
• Keep track for all registers maintained at reception
• New Joining seating arrangement & Guest seating arrangement General coordination)
• Keeping track for accommodation requests if any
• Compliance documentation regarding follow up with Vendor
• Pantry crockery set record maintaining with the help of pantry boy
• Coordination with Vendor AC, Plumbing, electrician, Regarding general issue too
• General coordination with food & snack’s vendor
• Keeping track for Compliance regarding documentation
• To issue various stationery materials to employees as per requirement
• To make sure daily availability of drinking water & milk in the office
• To do daily supervision of CCTV and Access Control System
• Guest Arrangement – Seating & lunch whenever needed
• Pest Control tracking and check
• Arrangement of decoration items for employee engagement activity
• Stationary Management
• Timely processing of any bills or invoices for admin
• Vendor Management for all services falling under Admin domain
• Space Management for the location and site
• Responsible for various audits falling under admin domain
• Liaise with key stakeholders internally & externally (including vendors, partners, government agencies and other organizations
• Coordination with office builders for building related concerns and compliances

Requirements

Successful Candidate Must Have:

• Execution excellence, with end-to-end ownership
• Ability to take action to establish and maintain strong connections with people.
• Demonstrates a keen understanding of basic business operations.
• Proactively confronting difficult issues; making correct choices and taking necessary action.
• High energy and keen willingness to learn.
• Ability to think creatively and work in complex situations.
• Engage your own team in developing and committing to action plans.