Admin Manager/Front Office - Bangalore | BFSI

One Story; Bengaluru; On-site; INR 350,000 - 550,000; Full time

Job summary

One Story in Bengaluru is seeking a proactive Administration Manager/Front Office to manage day-to-day office administration, front-office operations, facilities, and records. The role requires strong coordination and communication and the ability to handle multiple administrative responsibilities.

The ideal candidate has 2+ years of experience in office administration or facilities management, with good MS Office skills and a knack for vendor coordination and workplace support.

Qualifications

• Graduate degree; advantage for administration
• 2+ years of experience in office administration, front office, facilities management or workplace administration
• Strong coordination, communication, and organizational skills
• Proficient in MS Office and documentation

Responsibilities

• Front Office handling to the appropriate departments or individuals.
• Manage courier distribution and related records.
• Coordinate printing and maintain records of ID cards, visiting cards, and RFID cards.
• Monitor CCTV cameras and coordinate with relevant teams for any issues.
• Coordinate office maintenance requirements related to computers, telephones, CCTV, AC, carpentry, UPS, and batteries.
• Manage and coordinate utility bills, including telephone, electricity, credit card bills, property tax receipts, and office rent.
• Arrange and maintain employee onboarding and offboarding kits.
• Coordinate employee transportation, including tracking and monitoring transportation services.
• Maintain records of travel expenses and reimbursement-related documentation.

Skills

Administrative skills

Organizational skills

Verbal and written communication

Vendor coordination

Multitasking

MS Office / Excel

Record-keeping

Problem-solving

Independent work

Education

Graduate degree

Tools

MS Office Suite

Job description

We are looking for a proactive and organized

Job Title: Admin Manager/ Front Office

Department: Administration

Employment Type: Full-Time

Experience: 2+ Years

Job Summary

We are looking for a proactive and organized Administration Manager/Front Office to manage day-to-day office administration, front-office operations, facilities, vendor coordination, office maintenance, employee support, and administrative records. The ideal candidate should have strong coordination, communication, and organizational skills with the ability to handle multiple administrative responsibilities efficiently.

Key Responsibilities

• / Front Officehem to the appropriate departments or individuals.
• Manage courier distribution and related records.
• Coordinate printing and maintain records of ID cards, visiting cards, and RFID cards.
• Monitor CCTV cameras and coordinate with relevant teams for any issues.
• Coordinate office maintenance requirements related to computers, telephones, CCTV, AC, carpentry, UPS, and batteries.
• Manage and coordinate utility bills, including telephone, electricity, credit card bills, property tax receipts, and office rent.
• Arrange and maintain employee onboarding and offboarding kits.
• Coordinate employee transportation, including tracking and monitoring transportation services.
• Maintain records of travel expenses and reimbursement-related documentation.

Required Skills

• Strong administrative and organizational skills.
• Excellent verbal and written communication.
• Good vendor and stakeholder coordination skills.
• Ability to manage multiple tasks and priorities.
• Basic knowledge of MS Office / Microsoft Excel and documentation.
• Good record-keeping and documentation skills.
• Attention to detail and problem-solving ability.
• Ability to independently manage routine office administration activities.

Preferred Candidate Profile

• Graduate in any discipline; relevant administration/facilities qualification will be an advantage.
• Prior experience in office administration, front office, facilities management, or workplace administration.
• Candidates with experience handling vendors, office maintenance, AMCs, inventory, bills, and employee facilities will be preferred.

Skills: facilities management,office administration,administrative,maintenance,front office,documentation,vendor management